No, this isn’t a list of alternatives to the physical movements of yoga practice.
The only enlightenment this list will give you is in regards to which project management software you should be using. If you’ve worked as a project manager before, the chances are that you’ve heard of Asana.
Founded by former Facebook higher-ups, Dustin Moskovitz and Justin Rosenstein, Asana is a project management software solution with a lot of name recognition behind it. But none of that means that Asana is necessarily the best fit for you and your team.
Asana is certainly not the most powerful app out there. There are hundreds of free and paid alternatives, each with their own strengths and weaknesses. Here are great Asana alternatives for 2020 that might better suit your needs.
Workzone is the ideal step up. As an Asana alternative, it’s more powerful but retains the user-friendliness you are used to in Asana. Workzone can do many things that Asana can’t, like display a portfolio view of all projects, task dependencies, Gantt charts, and better reporting. And it’s way simpler to use than clunky tools such as Microsoft Project.
With Workzone, you can:
- Get individual, personalized to-do lists
- Assign people to more than one task
- Number and order projects by priority
- Quickly see statuses and workloads with Gantt charts
- Set permissions for certain users to access projects, tasks, and files
- Measure time and resources
With Workzone, your whole team can jump quickly onboard, collaborate on files and quickly know where each project stands. You’ll have fewer meetings and less hassle for smoother projects. If you’re a fan of Asana but need something with more power, Workzone is a great option for you and your team.
Trello has a clean visual layout separates it from other project management software. Trello presents each project as a “board” which is broken up into “lists” and “cards.”
Cards can be dragged between lists as they reach different stages. It’s easy to transition between the mobile and desktop interfaces, and you can even create cards via email. However, Trello is a weak option for project managers concerned with estimates, budgets, and dependencies.
Jira began as a bug tracking software but it has grown into a popular project management tool. Jira has more than a thousand add-ons and integration with hundreds of other tools.
Because of its origins, Jira is particularly well suited for IT projects. Also counting in its favor is its cool name, which comes from Gojira or as we know him in English: Godzilla.
Pricing: $10 per month for up to 10 users – $1500 per month for 2000 users
Scoro is an all-in-one work management software that combines project planning, time tracking, contact management, and billing.
Scoro’s top features include projects with sub-tasks and deadlines, shared team calendar, customer relationship management, time tracking and billing for work, quoting and invoicing with pre-set templates. The main benefit of Scoro is that you can manage everything in one solution and spend less time on management.
ClickUp is a beautifully simple and intuitive project management platform for managing projects and teams of any size. The core purpose of ClickUp is to remove the frustrations, inefficiencies, and disconnect caused by the current project management ecosystem. ClickUp takes exceptional design and user experience to another level.
Pricing: Free-$9 user/month
Find yourself using multiple tools to proof and communicate creative work? This is where Proofhub comes in. You can proof and add comments right on the creative work, then turn around and create tasks around the work. It also comes with more traditional project management tools, like Gantt charts, task lists, workflows, and calendars.
ProjectManager.com is a user-friendly option that you can start using from day one. Plan, track and conduct reporting with real-time tasks and plans that are automatically updated.
- First five users pay $25/month each
- The next five each pay only $20/month each
Wrike is more expensive than Asana and offers Gantt charts, time-tracking, and real-time collaborative document editing. However, Wrike has cascading lists that can get unwieldy with too much hierarchy and no space for individual projects.
9. Microsoft Project
Microsoft Project is the original. For the longest time, it was the go-to option, but now it’s been outstripped by the newer platforms that it paved the way for. MS Project has pretty much all of the functions you need and it obviously integrates well with other Microsoft programs like Excel and Outlook.
However, it’s not as clean and intuitive as many of its more recent competitors and it doesn’t have mobile capability.
Also, it’s expensive and not intuitive for most users. You probably need an administrator who directs your whole team on the rules of Microsoft Project. Not fun.
You know what they say: don’t put all your nuts in one cache. But Nutcache is trying to do just that. The program began in 2013 as a humble invoicing app but since then it has been stuffed full of project management features like collaborative boards, file sharing, and time management.
If you don’t mind having your work compared to that of a squirrel, you could do a lot worse than Nutcache.
Workfront’s most distinctive feature is its wide selection of roles, which allow different types of users to be given different types of permissions. When a user with one role completes a task it is automatically forwarded to the next person on the ladder.
If your organization doesn’t have an extensive hierarchy, then maybe you’d want to stick with Asana, but pretty much every big corporation should be checking out Workfront.
Using ProWorkFlow can intimidating at first. It’s another one of those programs overflowing with just about every feature you could imagine. Luckily though, ProWorkFlow is only intimidating for the person setting it up. The program’s biggest strength is its customizability. You can create different views for different types of employees, or even specific views for individual employees. If some people only need to see the tasks they’ve been assigned, then that’s all they’ll see. You can even change the color schemes and logos to make the software perfectly match your aesthetic.
Mavenlink is one of the more serious programs on this list, not just in terms of capabilities but also in terms of mood. It feels a lot more professional than Asana, Trello, or Nutcache. The closest comparison would be a more modern-feeling Microsoft Project.
Mavenlink doesn’t have a mobile app or a built-in messaging feature, and you get the sense this is sending the message, ‘the office is for work, no distractions.’ So if you’re looking for something no-nonsense to replace Asana, then Mavenlink is worth considering.
Pricing: starts from $19 per month for up to five users.
Redbooth is the perfect stepping stone between Asana and some of the more powerful, feature-packed, software on this list. If you like Asana but have found that there are some features you need which they don’t provide, you’ll probably find them in Redbooth
Redbooth has the same clean simplicity and intuitive design as Asana, but it also offers Gantt charts, assignable subtasks, productivity reports, and more. Oh and it’s cheaper too.
15. Teamwork Projects
Teamwork Projects is one of the more expensive Asana alternatives, but it could be worth the cost. For starters, every plan offers unlimited users, making Teamwork Projects better for large teams and businesses. It also has an easy-to-use interface.
Pricing: $49-$249 per month for unlimited users.
Slack is one of the most popular project management apps. The only problem is, it’s not really a project management app, it’s a tricked-out instant messenger. If all you really need is a centralized and searchable way for your team to communicate and share files, then Slack fits the bill, otherwise, it’s something to use alongside a more specialized project management app.
QuickBase is unique among the programs on this list because it isn’t a project management app or even something you can use as a project management app, it’s an app that you can use to make your own, customized, project management app. Before you start worrying, no, you don’t have to do a single bit of coding either. Just make a list of all the functions and features you need your app to have and then put them together in QuickBase and voila! Problem is, it’s not ready out of the box, so you’ll need a team dedicated to making it happen.
If you like spreadsheets you’ll love Smartsheet. It’s basically Microsoft Excel expanded out into a project management app.
While Smartsheet has the functionality to more than any of the other programs on this list, it’s not the easiest to set up or use, it’s not the prettiest to look at, and it lacks a built-in chat feature. So you’d better really like spreadsheets.
Targetprocess isn’t the most powerful program, nor is it the most beautiful, but it does a few things very well:
- It has one of the most extensive free plans on the market
- Offers a 50% discount to charities, non-profits, and academic institutions
- Easy to use, even for those without experience with similar programs
- Exceptional customer support
If those points line up with your priorities, then it’ll be hard to find a better option than Targetprocess.
Next up is Podio. The appeal of Podio is that you never have to leave. It’s the megamall of project management programs. You don’t need to switch tabs to check your email, you can do that in Podio. Need to open Word to check the style guide? Nope, you can do that in Podio. You don’t even need to open an incognito window to check Facebook because Podio functions as a social network for everyone you work with.
I understand that not everyone needs everything under one roof, but if you do Podio is a very nice roof.
Quip is to Google Docs what Slack is to Google Hangouts. It doesn’t offer you a full suite of project management tools, it chooses one function and it does it well. It’s well suited to small teams who collaborate the same way on all their projects. But if you need more involved project management, then you’d do better looking elsewhere.
Pricing: $30 per month for up to five users + $10 per month for each additional user.
22. Pivotal Tracker
Pivotal Tracker is designed for managing software development projects. Your schedule is broken up into portions called ‘iterations’, each iteration you are assigned a number of ‘stories’ or tasks. Stories do not have deadlines, instead, they are given a number of ‘points’ based on their difficulty.
At the end of each iteration, Pivotal Tracker adds up how many points you have completed for a velocity score which judges how many points you should be assigned in future iterations.
This system is extremely efficient, but it’s definitely not for everyone. And Pivotal Tracker is very rigid, so it’s not worth trying to use the program differently.
Pricing: $0-$250 per month
Basecamp is another program that doesn’t offer a free plan (unless you’re a student or a teacher), but it does have a fixed price for unlimited users, so it’s great value for money for large companies.
While lacking some of the more advanced project management features like Gantt charts, time tracking, and making one task dependant on another, Basecamp is very intuitive and quick to set up. So while Basecamp may be a good place to start, you might have to look elsewhere if you’re trying to reach the summit of the project management mountain.
Pricing: $99 per month/unlimited users
LiquidPlanner certainly deserves its name. If your teams’ schedules are always changing (and let’s face it, whose aren’t?), then LiquidPlanner has something to offer you that no other project management solution on the market can. Whenever you change the priority of a task, assign more work to a team member, or alter anything else in your project, LiquidPlanner’s dynamic timelines automatically adjust to make room for the change, making sure everything flows smoothly along the path of least resistance, and saving you a whole lot of time.
Bitrix24 takes it one step further because it’s basically Facebook re-jigged into a project management tool (Asana should have taken that idea I guess!) There’s the Activity Stream, which is just like Facebook’s News Feed, where you can post messages, files, or events, see what everyone else is doing, and comment on it. The Photo Gallery allows each user to create as many photo albums as they like and upload pictures to them. There’s even a Like button for crying out loud!
One difference between Bitrix24 and Facebook is the sidebar. If Facebook links you to games, pokes, and private groups, Bitrix24 has a suite of project management tools like workload management, reports and Gantt charts.
Pricing: $0-$199 per month
As you can see, in 2020 Asana isn’t the only option out there for project managers. There are apps specialized for any imaginable type of project, team, or company, it’s just about finding the right one. Hopefully one of these free or paid Asana alternatives is the perfect fit for you.
Does your team need a powerful project management tool that the whole team can use? Workzone may be just the ticket…