26 Asana Alternatives & Competitors in 2024 [Our Top 5 Picks]

Selecting the right project management tool is crucial for ensuring smooth operations and achieving project goals. While Asana is popular for its user-friendly interface and robust task management, it may not meet every team’s needs. Its simplicity might lack the advanced features required for complex projects. 

In preparing this article, we conducted a comprehensive and systematic research methodology to identify top Asana alternatives. This involved manual research, feature analysis, hands-on testing, and gathering insights from user forums and communities.

1. Workzone

Workzone is a robust project management tool designed specifically for teams of 10+ members who manage a large number of projects requiring greater visibility. Ideal for marketing and operations teams, Workzone excels in sectors such as higher education, healthcare, marketing and creative agencies, casinos and hospitality, finance, and consumer goods. It offers a comprehensive platform integrating essential projehttps://www.workzone.com/ct management functions, combining intuitive usability with powerful capabilities.

Pros:

1. Comprehensive Features: Workzone includes a wide range of features such as task dependencies, project templates, advanced reporting, resource management, and time tracking. 
2. Unlimited Support: Workzone provides unlimited support, including free training sessions and success-based coaching, which is unmatched by most competitors. 
3. High Visibility: The tool offers detailed task views, providing a holistic view of projects and tasks. This reduces the need to switch between different modules and enhances overall project visibility.
4. Updated User Interface: Workzone has modernized their interface in February 2024, addressing previous concerns about its outdated appearance.

Cons:

1. No Video Mark-up Tool: Workzone only offers an image mark-up tool or the abililty to upload a video, they don’t offer video mark-up features.
2. No Free Version: Unlike some competitors, Workzone does not offer a free version of its software. This might be a barrier for small teams or startups with limited budgets looking to explore project management tools without an initial investment.

Features

Workzone stands out with a robust set of features designed to provide comprehensive project management capabilities:

Task Dependencies: Both Workzone and Asana offer task dependencies, which allow users to set relationships between tasks to define the sequence in which they need to be completed. Workzone excels in this area with its intuitive interface that automatically adjusts the start and end dates of dependent tasks based on changes to the schedule. This ensures that all related tasks remain aligned, reducing the risk of scheduling conflicts.

Project Request Forms: Workzone provides customizable project request forms that streamline the intake process by capturing specified information, emailing requests to the appropriate parties, and offering a central dashboard for managing communications.  These forms can be customized based on the request type and include features like minimum lead times. Workzone was the first tool on the market to offer request forms and remains the only company that provides request forms with custom lead times to prevent last-minute requests.

Task Visibility: Workzone’s task visibility is one of its standout features. Users can see all tasks in a single, consolidated view, eliminating the need to navigate through multiple tabs or screens. This holistic overview contrasts with Asana, where users often need to click into individual tasks or use different views to see subtasks and related details, potentially slowing down the workflow.

Time Tracking: Unlike Asana, which requires third-party integrations for time tracking, Workzone includes built-in time tracking. This allows teams to monitor the time spent on tasks directly within the platform, reducing the need for additional tools and simplifying time management. This feature allows users to keep running totals of hours by task, user, and project, and generate detailed reports. 

Site and Workspace Branding: Workzone allows for extensive customization of the site and workspace branding. Teams can tailor the look and feel of their project management environment to reflect their brand identity, enhancing the user experience. While Asana offers some customization, it is limited to Enterprise and Plus plans, whereas Workzone provides detailed options across all plans.

Customer Support: One of Workzone’s significant advantages is its unlimited support for every customer, which includes extensive onboarding and training. This level of support is unmatched, as most competitors, including Asana, typically charge extra for comprehensive support and onboarding services. Workzone’s commitment to customer success ensures that teams can maximize the tool’s potential from the start.

Project Templates: Workzone offers reusable project templates that save time and ensure consistency across projects. Templates can be customized with specific tasks, timelines, and assigned resources, allowing teams to quickly set up new projects without starting from scratch. Asana also provides project templates, but Workzone’s templates are particularly user-friendly and efficient, enhancing productivity.

Resource Management: Workzone provides managers with tools that offer a clear overview of their team’s workload and available resources. This visibility enables efficient task allocation, ensuring every project is resourced appropriately for timely delivery.  

In-depth Reporting: Workzone generates detailed reports that help teams assess performance and manage client touchpoints. These reports provide insights into productivity, progress, and areas for improvement. They streamline this process, ensuring teams have the necessary data at their fingertips for effective project management and client communication.

Task Display Views

Workzone offers detailed task display views that enhance visibility and streamline project management by consolidating all relevant information in one place. From the Task List, users can click on any project or task to see comprehensive details organized into convenient tabs:

• Overview Tab: Provides summary information about the project or task, with a comments section at the bottom for discussions or notes.

• Files Tab: Centralizes all project files, whether attached to the project, a task within the project, or directly loaded to the project folder. Users can upload files via drag and drop, download, delete, and collaborate on files right from this tab.

• Requests Tab: (If enabled) Displays all project requests attached to the project and allows additional project requests to be added.

• Time Tab: (If enabled) Shows a detailed hours report for the project.

• Expenses Tab: (If enabled) Provides an expenses report for the project.

• Activity Tab: Shows the full project history, ensuring transparency and accountability.

This structured approach ensures all project-related information is easily accessible, enhancing task visibility and reducing the need for multiple tabs or modules. In contrast, Asana may require users to navigate different views and modules to access similar details, potentially slowing down workflow efficiency.

Team Collaboration

Workzone excels in facilitating team collaboration through various features that enhance communication and coordination:

• Comments and Notes: Team members can leave comments and notes directly on tasks, allowing for clear and contextual communication regarding specific tasks or projects. 

• Version History: Workzone tracks version history, enabling teams to see changes over time and revert to previous versions if necessary.

• Image Markup: Workzone allows users to leave comments directly on images, facilitating precise feedback and collaboration on visual materials. 

• Notifications: Workzone sends notifications for task updates, comments, and project changes, keeping everyone informed and engaged without the need for constant check-ins.  

• File Attachments: Users can attach files directly to tasks and projects, facilitating easy sharing of documents, images, and other resources necessary for project completion. This centralized file management simplifies access and collaboration.

• Reporting Features: Workzone’s reporting features allow teams to generate and share detailed reports on project progress, resource allocation, and other key metrics. These reports foster transparency and informed decision-making, enabling teams to stay aligned and address issues promptly.

In comparison, Asana also supports team collaboration with features like task comments, file attachments, and notifications. However, Workzone’s integration of version history and image markup, along with its robust reporting capabilities, provides a more comprehensive collaboration environment. These features make Workzone particularly suited for teams that require detailed feedback loops and thorough documentation, enhancing overall project coordination and communication.

Integrations

Workzone offers extensive integration capabilities, connecting with over 1,000 popular tools to enhance its functionality and ensure seamless workflows across platforms. These integrations cover areas such as accounting, file sharing, communication, marketing, CRM, and time tracking. For example, Workzone integrates with Zoho Books, Google Drive, Slack, MS Teams, Harvest, Hubspot, Salesforce, Github, Toggl, and so much more!

In comparison, Asana only supports around 200 integrations. While Asana provides solid integration options, Workzone’s broader range of over 1,000 integrations offers greater flexibility and connectivity, making it an excellent choice for teams seeking extensive tool compatibility.

Price

Workzone offers three tier pricing models, each designed to meet the needs of different team sizes and project complexities. The pricing tiers are:

• Team: $24/user/per month. Ideal for small teams, with essential features to get started.
• Professional: $34/user/per month. Suitable for growing teams needing more advanced capabilities.
• Enterprise: Custom pricing. Designed for large organizations requiring extensive customization and support.

It’s important to note that each plan includes a comprehensive set of features such as:

• Unlimited project and task management
• Project templates
• Task dependencies
• Advanced reporting
• Resource management
• Time tracking
• Unlimited workspaces
• Unlimited training sessions
• Unlimited success-based coaching

Onboarding Process

Workzone’s onboarding process is like having a helpful coach guide your team through the switch to new software. Here’s how it works:

1. Workzone starts by figuring out what your team needs and what challenges you’re facing with project management.
2. Based on this assessment, a personalized plan is created, covering everything from setup to integration with existing workflows.
3. Workzone customizes the software implementation to fit the team’s unique processes.
4. Workzone offers unlimited training sessions conducted by experienced specialists to ensure all team members can use the software effectively.

This comprehensive onboarding process ensures that every team member is comfortable and proficient with the new software, enhancing overall productivity and project management efficiency. 

Compared to Asana, which offers various self-paced courses and live training sessions through Asana Academy, Workzone’s onboarding process stands out with its free personalized and unlimited coaching and training, ensuring a more hands-on and supportive approach. While Asana provides robust training resources, Workzone’s emphasis on customized setup and ongoing support can be more advantageous for teams needing extensive guidance during the transition.

Customer Support

Workzone provides comprehensive customer support that includes unlimited assistance for every customer, a feature unmatched by most competitors. 

Workzone’s response times truly set them apart with immediate live chat, direct telephone support, and responsive email support, typically responding within 20 minutes. Additionally, Workzone offers regular group training sessions and interactive webinars to ensure users are proficient in utilizing the software. 

This extensive support system is included with all subscriptions, providing unparalleled onboarding and continuous support throughout the customer journey.

In contrast, Asana offers live chat, email support, and various training resources, but these are often tiered based on the subscription level, potentially limiting access for smaller teams or lower-tier plans.

Customer Reviews

Workzone has garnered high praise from users across various industries for its ease of use, functionality, and exceptional customer support. According to reviews on Software Advice, Workzone holds an impressive overall rating of 4.8 out of 5 based on 206 reviews. Users consistently highlight the platform’s user-friendly interface, robust feature set, and particularly its superior customer support, which is noted for its responsiveness and helpfulness.

In terms of customer support, reviewers frequently mention the dedicated customer success representatives who work closely with teams to ensure they are maximizing the benefits of the software. This level of personalized support and the quick response times set Workzone apart from many competitors, including Asana.

On G2, Workzone also maintains a high rating (4.2 out of 53 reviews), reflecting its strong reputation among users. The platform is praised for its comprehensive features and ease of use, with customer support again being a standout aspect.

Companies Using the Tool

Workzone is trusted by numerous well-known companies across various industries, showcasing its versatility and reliability as a project management solution. Some of the notable companies using Workzone include:

• Purdue University
• Dannon
• AutoZone
• Ramsey MediaWorks
• Boston University
• WWF (World Wildlife Fund)

These companies, among many others, rely on Workzone to enhance their project management capabilities, demonstrating the tool’s effectiveness and broad appeal across different sectors.

2. ClickUp

ClickUp is a versatile project management tool known for its extensive features, customization options, and broad range of integrations. It is designed to cater to various team needs and enhance productivity.

Pros:

• Extensive Customization Options: ClickUp offers highly customizable features, allowing teams to tailor their workflows with custom statuses, priorities, task dependencies, and more.  

• Over 100 Pre-Built Automation Options: ClickUp allows users to automate repetitive tasks and workflows with over 100 pre-built automation options. This extensive automation capability streamlines project management processes, saving time and increasing efficiency.

• Real-Time Document Collaboration: ClickUp offers robust real-time document collaboration, allowing teams to create, share, and edit documents together seamlessly. This functionality enhances teamwork and ensures that all project-related documentation is up-to-date and accessible to all team members.

Cons:

• Limited Advanced Features for Lower-Tier Plans: Some of ClickUp’s advanced features, such as team reporting, time tracking, and file proofing, are only available in the Business and Enterprise plans. This can be a limitation for smaller teams or those on a tighter budget who opt for lower-tier plans.

• Steep Learning Curve: The extensive customization options and multitude of features can be overwhelming for new users. The platform may require a significant time investment to learn and navigate effectively, especially for those unfamiliar with such comprehensive tools.

• Technical Bugs and Performance Issues: Users have reported occasional technical bugs and performance issues, which can disrupt workflows and hinder productivity. These technical drawbacks affect the overall user experience, making it less reliable at times.

Features

ClickUp is a feature-rich project management tool designed to cater to various team needs and enhance productivity:

• Task Management: ClickUp offers custom statuses, priorities, task dependencies, recurring tasks, and task templates. This flexibility allows teams to tailor their workflow processes to fit specific project needs. ClickUp’s extensive customization options provide a higher level of detail in task management, compared to Asana.

• AI Integration: ClickUp integrates AI capabilities to enhance productivity and efficiency through three main features: AI Knowledge Manager for instant answers, AI Project Manager for automated task management, and AI Writer for content creation and quick replies. This AI integration is more advanced than what Asana currently offers, providing significant automation and productivity boosts.

• Project Time Tracking: ClickUp’s time tracking allows users to track time, set estimates, add notes, and view time reports across devices. However, ClickUp’s time tracking is available only for Business price plan users.

• Sprints: Supporting Agile project management, ClickUp enables sprint planning, tracking, and reporting. It includes tools for setting sprint dates, assigning points, managing workloads, and automating workflows.  

• Goals: ClickUp allows users to set, track, and manage goals within the platform, including progress tracking, target setting, milestones, and real-time updates on goal achievements. While Asana offers goal-setting features, ClickUp provides more detailed tracking and management tools.

• Automations: ClickUp allows users to automate repetitive tasks and workflows with over 100 pre-built automation options. Users can set triggers and actions to streamline project management processes. 

• Custom Fields: ClickUp’s custom fields allow users to add unique data fields to tasks, such as text, numbers, dates, and dropdowns. These fields can be used multiple times within projects for tailored tracking and reporting.  

Overall, ClickUp offers a comprehensive and highly customizable suite of features that enhance task and project management, often providing more integrated and flexible solutions compared to Asana. 

It also has some limitations. ClickUp lacks built-in project request forms, although templates are available to facilitate project request and approval processes. Furthermore, some features like team reporting, time tracking, and advanced project management capabilities are available only for Business or Enterprise users. 

Task Display Views

ClickUp offers a diverse range of task display views designed to cater to various project management needs. These views provide flexibility and customization, allowing users to choose the best way to visualize and manage their tasks. The main task display views in ClickUp include:

• List View 
• Calendar View 
• Gantt View 
• Timeline View 
• Workload View 
• Activity View 
• Docs View 
• Whiteboard View 
• Forms View 

In comparison, Asana offers several key views such as List, Board, Calendar, Timeline, and Gantt charts, which cover most project management needs. However, ClickUp provides additional views like Box, Mind Map, Map, Whiteboard, Chat, and more, offering greater flexibility and customization. 

Team Collaboration

ClickUp excels in facilitating team collaboration with a range of features designed to enhance communication, document management, and task coordination:

• Real-Time Communication: ClickUp integrates chat, comments, and mentions directly within tasks, allowing for instant communication and quick resolution of issues.  

• Collaborative Document Editing: Teams can create and edit documents together in real-time within ClickUp. This functionality supports rich text formatting, real-time editing, and the ability to link documents to tasks, making it easier to manage project-related documentation collaboratively.

• Notifications: ClickUp ensures team members are always aware of updates and deadlines through customizable notifications. Users can receive alerts for task updates, comments, project changes, and approaching deadlines, keeping everyone informed and engaged without the need for constant check-ins.

• File Proofing: ClickUp supports file proofing, allowing users to annotate images, videos, and PDFs directly within the platform. However, this feature is only available in the Business and Enterprise Plans. 

While ClickUp provides similar real-time communication tools and collaborative document editing as Asana, its additional customization options along with advanced image markup and file proofing capabilities, offer further flexibility and control. However, the fact that image markup and file proofing are available only in the Business and Enterprise Plans could be a limitation for some teams. 

Integrations

ClickUp offers integrations with over 1,000 tools, enhancing its functionality and streamlining workflows. Key integrations include communication platforms like Slack and Microsoft Teams, file-sharing services such as Google Drive and Dropbox, time-tracking tools like Toggl and Harvest, development tools including GitHub and GitLab, calendar integrations with Google Calendar and Outlook, and CRM systems like HubSpot and Salesforce. These integrations make ClickUp a versatile project management tool suitable for various industries and team needs.

ClickUp’s broader range of integrations offers greater flexibility and connectivity for diverse team needs, when compared with Asana.

Price

ClickUp offers a range of pricing plans to accommodate different team sizes and needs:

• Free: $0/user/month, best for personal use and small teams.
• Unlimited: $10/user/month, suitable for small teams with more advanced needs.
• Business: $19/user/month, ideal for mid-sized teams with advanced collaboration requirements.
• Enterprise: Custom pricing, designed for large teams needing extensive features and support.

ClickUp’s competitive pricing offers great value for teams of various sizes. Its range of plans ensures that both small and large teams can find a suitable option, often at a lower cost compared to Asana.

Onboarding Process

ClickUp provides several tools to streamline the onboarding process:

• Checklists and Templates: ClickUp offers checklists and templates to create standardized onboarding procedures, including setting up accounts, access permissions, completing training modules, and filling out necessary paperwork.

• Training and Support: ClickUp provides extensive training resources, including tutorials, webinars, and documentation, to help users maximize the platform’s potential.

However, a significant drawback is the lack of a dedicated onboarding process with live training sessions for clients, which can be crucial for teams needing hands-on guidance.

Customer Support 

ClickUp offers comprehensive customer support through ClickUp University, which provides courses to build foundational knowledge for guests, members, and admins. Live chat support is available 24/7 for Unlimited and Business plans only, with chatbot support for the Free plan. Live trainings are also offered as a paid service. 

The necessity for paid live training and the limited live chat support for Free plan users are notable drawbacks.

Customer Reviews

On Software Advice, ClickUp has a rating of 4.6 out of 5 stars based on 4000 reviews. Users praise its ease of use, value for money, customer support, and functionality. Common positive feedback highlights ClickUp’s extensive features and capabilities, which offer a comprehensive solution for project management needs.

However, some users find the multitude of options overwhelming, making it slightly confusing to navigate for new users. Additionally, users have noted that the platform can be buggy, which affects the overall user experience.

On G2, ClickUp enjoys a high rating of 4.7 out of 5 stars from 9,500 reviews. Users appreciate its robust feature set, customization options, and seamless integration capabilities. Some drawbacks noted by users again include occasional performance issues and a steep learning curve for those unfamiliar with the tool’s extensive features.

Companies Using the Tool

ClickUp is trusted by a variety of well-known companies across different industries. Prominent organizations using ClickUp include:

• Booking.com
• IBM
• Logitech
• Fortinet
• Tibco
• Spotify
• T-Mobile
• Netflix

3. Monday

Monday stands as a versatile project management and collaboration platform, offering a wide array of features tailored to streamline workflows, enhance team productivity, and facilitate effective project management. Monday provides a comprehensive solution to address the evolving challenges of modern businesses. 

Pros:

• Feature-Rich Platform: Monday offers a comprehensive suite of features supporting project and task management, resource optimization, and team collaboration. With tools for client projects, resource management, automations, sprint management, and AI integration, Monday caters to diverse business needs.

• Facilitates effective team collaboration: Monday provides a platform that promotes collaboration among team members, regardless of their physical location with features like customizable workflows, real-time updates, and centralized communication.

• More than 200 project templates: Monday provides a wide selection of pre-made project templates covering various industries and use cases. These templates serve as starting points for teams to kickstart their projects, saving time on setup and configuration.

Cons:

• Limitations in Free Plan: While Monday offers a Free Plan, users opting for this plan are restricted from accessing key features such as automations and integrations. This limitation may hinder the full utilization of the platform’s capabilities for seamless workflow management.

• Lack of Integrated Chat and Onboarding: Monday lacks an integrated chat feature, which could hinder real-time communication among team members. Additionally, the absence of a structured onboarding process, including live trainings with clients, may pose challenges for new users in navigating the platform effectively.

• Limited Customer Support: Some users find customer support to be inadequate. Users still report issues with response times or the effectiveness of support resources. 

Features

Monday offers a variety of features to support project and task management, business operations, and team collaboration:

• Client Projects: Monday allows users to manage client projects and requests efficiently. By tracking client communications, deadlines, and deliverables, teams can handle client feedback, approvals, and updates.

• Resource Management: Monday provides tools to view team availability, prevent overbooking, and optimize resource usage. This feature includes tracking time, workload, and budgets to ensure that resources are utilized efficiently.

• Automations: Allows to create no-code automation rules to streamline repetitive tasks, such as notifications, task assignments, and status updates.

• Project Time Tracking: Monday’s time tracking feature helps teams monitor work hours, manage project budgets, and ensure accurate client billing by logging hours worked on specific tasks.

• Sprint Management: Monday enables teams to set sprint dates, assign points, manage workloads, and automate workflows, facilitating effective adoption and maintenance of Agile practices.

• AI: Monday AI incorporates artificial intelligence into the platform, featuring AI Automations and several apps that utilize this technology. However, AI capabilities for monday.com are currently limited in scope and a notable drawback is that users must submit a request for admin approval to use monday AI.

Task Display Views

Monday offers a variety of task display views to cater to different project management needs, allowing users to visualize and manage their tasks in multiple ways. Key task display views include:

• Gantt View
• Kanban View
• Chart View
• Calendar View
• Workload View
• Timeline View
• Forms View
• Cards View
• Files View

Compared to Asana, Monday provides additional views like Chart, Cards, and Files. This variety in Monday’s task display views offers greater flexibility and customization, allowing teams to manage and visualize tasks more effectively.

Team Collaboration

Monday supports team collaboration through several key features:

• Workdocs: Real-time document collaboration with version history, AI assistance, and customizable styles.

• Live Annotations: Allows team members to collaborate and communicate directly on files, shortening feedback loops.

• Communication Tools: Enables notes, reminders, and check-ins to be added directly to tasks, keeping communication centralized and organized.

• Notifications: Ensures team members are aware of updates and deadlines.

While Asana offers robust collaboration features such as task comments, file attachments, and notifications, Monday enhances collaboration with real-time document editing, live annotations, and AI assistance. However, a drawback for Monday is the lack of an integrated chat feature, which Asana users might find beneficial for quick, real-time communication.

Integrations

Monday boasts over 200 integrations, offering users a wide range of options to streamline their workflows. Some of the key integrations include popular platforms such as Slack, Microsoft Teams, Google Drive, Dropbox, Zapier, GitHub, and Trello.

However, while Monday offers an extensive list of integrations, there’s a drawback for users opting for the Free Plan. With the Free Plan, users are restricted from accessing automations or integrations, limiting their ability to fully leverage the platform’s potential for seamless workflow management.

Price

Monday offers different pricing plans for its two main products: CRM and Work Management. Pricing is available on both monthly and annual subscription models, with an 18% discount for annual payments. However, it’s worth noting that all plans under Monday CRM have a three-user minimum requirement.

CRM (annual subscription)

• Individual – Free
• Basic – $12/user/month
• Standard – $17/user/month
• Pro – $28/user/month
• Enterprise – Custom

Work Management plan (annual subscription)

• Individual – Free
• Basic – $9/User/Month
• Standard – $12/User/Month
• Pro – $19/User/Month
• Enterprise – Custom

Individual and Basic plans for both CRM and Work Management offer limited features and functionalities.

Onboarding Process

Monday doesn’t offer a structured onboarding process, such as holding live trainings with clients, which some users might find lacking in terms of personalized guidance during the initial setup phase.

While they don’t provide live trainings with new users, they offer a robust knowledge base with articles, tutorials, and guides covering various platform features. Additionally, users can access a library of video tutorials and pre-made templates to help them get started.

Customer Support

Monday offers a range of customer support options to assist users with their inquiries and issues:

• 24/7 Support: Users can access personalized customer support via live chat, email, or call requests around the clock.  

• Self-Serve Knowledge Base: Monday provides a comprehensive knowledge base where users can find articles, tutorials, and guides to help them navigate the platform’s features and functionalities independently.

• Community Forum: Monday hosts a community forum where users can engage with other users, share tips and best practices, and seek advice on using the platform effectively.

With these customer support options in place, Monday aims to provide users with the resources and assistance they need to make the most out of the platform. Whether it’s through self-serve resources or personalized support, users have access to help whenever they need it.

Customer Reviews

On SoftwareAdvice, Monday has a 4.6-star rating out of 4600 reviews. Users praise its user-friendly interface and seamless email synchronization for ensuring effective communication and updates. Many users find it beneficial for organizing teams and maintaining awareness of progress. 

However, some encounter issues such as accidental duplicate logins, while others express frustration with navigation challenges and dislike for the layout, leading to varied experiences among team members. Additionally, the accumulation of monthly software charges can be a concern for businesses starting out.

On G2, Monday.com receives predominantly positive feedback, with a rating of 4.7 out of 5. Users appreciate its team collaboration features, ease of use, and effectiveness in project management. The platform’s organization ease and customization options are also commended. 

Some users report missing features and encounter difficulties with board management, contributing to a learning curve for mastering all features. Automation capabilities are sometimes perceived as limited or complex, and issues with app functionality are also mentioned by users.  

Companies Using the Tool

Monday.com boasts an impressive roster of clients, including industry giants such as Rockstar Games, Canva, Coca-Cola, FARFETCH, Zippo, Uber, and Moneytree. These renowned organizations leverage Monday.com’s platform to streamline their workflows, enhance collaboration, and manage projects more efficiently. With a diverse range of clients spanning various sectors, Monday.com demonstrates its versatility and effectiveness in meeting the needs of businesses across different industries.

4. Wrike

Wrike is a versatile project management and collaboration tool designed to streamline workflows, enhance team productivity, and improve project visibility. It offers a comprehensive suite of features catering to various aspects of project and task management, resource allocation, sprint planning, and more.  

Pros:

• Comprehensive Feature Set: Wrike offers a wide range of features, including project management, resource management, sprint planning, and risk management, making it suitable for complex project needs.

• Robust Collaboration Tools: Wrike supports team collaboration with features like task comments, @mentions, collaborative proofing, and internal and guest approvals, facilitating efficient communication and document management.

• Extensive Integrations: Wrike integrates with over 400 tools, including Slack, Microsoft Teams, Adobe Creative Cloud, and Google Drive, enhancing workflow efficiency.

Cons:

• Many Features Available Only to Business+ Users: Wrike reserves many advanced features for Business plan users and above. These features include time tracking, custom workflows and fields, resource management, Gantt charts, advanced reporting, and so on. 

• No Live Onboarding: Wrike does not offer live training sessions for new users, which may be a limitation for those who prefer hands-on guidance during the initial setup.

• No Built-in Direct Messaging Feature: Unlike some competitors, Wrike does not include a built-in direct messaging feature. This can hinder real-time, spontaneous communication within teams, forcing users to rely on third-party messaging apps.

Features

Wrike offers a comprehensive suite of features designed to support various aspects of project and task management, work management, capacity planning, sprint planning, and more. These features are tailored to enhance team productivity, streamline workflows, and improve overall project visibility:

• Project Management: Wrike provides robust project management capabilities, allowing teams to plan, execute, and track projects efficiently. Key features include task dependencies, Gantt charts, and real-time collaboration tools. 

• Resource Management/Capacity Planning: Wrike’s capacity planning tools help teams optimize resource allocation by providing visibility into team availability and workload. This feature includes time tracking, resource forecasting, and utilization reports, which are essential for preventing overbooking and ensuring efficient use of resources. 

• Sprint Planning and Management: Wrike supports Agile methodologies with its sprint planning and management features. Teams can set sprint dates, assign points, manage workloads, and automate workflows to streamline the Agile process. 

• Product Roadmap: Wrike’s product roadmap feature enables teams to visualize and plan the development of products over time. This includes tracking progress, setting milestones, and adjusting timelines as needed.  

• Project Risk Management: Wrike offers project risk management tools that help teams identify, assess, and mitigate risks throughout the project lifecycle. This includes risk tracking, reporting, and real-time alerts to ensure proactive risk management. 

• Project Tracking and Reporting: Wrike’s project tracking and reporting features allow teams to monitor project progress, generate detailed reports, and share insights with stakeholders. The platform offers customizable dashboards, real-time analytics, and automated report generation.  

• Custom Request Forms: Wrike’s custom request forms streamline the process of collecting and managing requests from team members or external stakeholders. These forms can be customized to capture specific information, automate task creation, and ensure requests are routed to the appropriate team members.  

Compared to Asana, Wrike provides more advanced tools for capacity planning, sprint management, and project risk management, making it a robust choice for teams with complex project requirements.

Task Display Views

Wrike offers a variety of task display views to cater to different project management needs, allowing users to visualize and manage their tasks in multiple ways. Key task display views include:

• Calendar View
• Board View
• Table View
• Gantt View (available for Business plans and above)
• Workload View
• Chart View
• Activity View
• File View
• Custom Views

While both Wrike and Asana offer robust task display views, Wrike provides more advanced customization and additional view options that can be particularly beneficial for teams requiring detailed project visualization and management.

Team Collaboration 

Wrike offers a range of features designed to enhance team collaboration, ensuring that teams can work together efficiently and effectively:

• Task Comments: Users can comment on tasks in Wrike, providing updates, asking questions, and sharing information.

• @Mentions: Wrike allows users to notify others by mentioning them in comments, drawing their attention to the relevant task or project.

• Collaborative Proofing and Approval: Teams can collaborate on documents and files within Wrike, providing feedback and approvals directly. 

• Internal and Guest Approvals: Wrike enables the creation of approval chains for projects, including the ability to securely send links to external approvers to expedite the sign-off process. 

• Proofing: Wrike’s proofing software facilitates clear, visual communication directly in assets and simplifies comparing original files with updated versions.  

• Dynamic Request Forms: Wrike provides customizable request forms that streamline the intake process for new tasks and projects.  

Wrike offers robust team collaboration features that facilitate efficient communication, approval processes, and document management. While Asana provides similar functionalities, Wrike’s collaboration tools are more advanced in several areas, such as document editing, cross-tagging, and proofing, making it a strong choice for teams with complex collaboration needs.

Integrations

Wrike offers over 400 integrations, enabling seamless connection with various tools to enhance workflow efficiency. Key integrations include Slack and Microsoft Teams for communication, Adobe Creative Cloud for creative project management, and Google Drive, Microsoft OneDrive, and Dropbox for file storage and sharing.

Wrike also integrates with Zoom for video conferencing, GitHub for development task management, and Miro for visual collaboration. SharePoint integration supports document management, while Hubspot integration benefits sales and marketing teams.

Compared to Asana, Wrike provides a broader range of integrations, making it a versatile choice for teams looking to connect various tools and streamline their workflows.

Price

Wrike offers a range of pricing plans to cater to different team sizes and project management needs:

• Free Plan: This plan is available at no cost and supports unlimited users and projects. However, it lacks advanced features like Gantt charts, resource management, and time tracking, and does not offer automations.

• Wrike Team: Priced at $9.80 per user per month (billed annually), this plan is designed for teams of 2 to 25 users. It includes 50 automations per user per month, unlimited projects, and Gantt charts but does not include resource management or time tracking.

• Wrike Business: At $24.80 per user per month (billed annually), this plan supports up to 200 users and includes advanced features such as 200 automation actions per month, resource management, time tracking, and Gantt charts. This plan is ideal for growing teams with more complex project management needs.

• Wrike Enterprise: This plan offers custom pricing and is designed for larger organizations requiring advanced security and customization options. It includes up to 1,000 automation actions per month, along with all the features available in the Business plan, such as resource management and time tracking.

• Wrike Pinnacle: Also available at a custom price, this top-tier plan supports unlimited users and includes up to 1,500 automation actions per month. It offers the most comprehensive set of features, including all those found in the Enterprise plan.

All paid plans come with a free 14-day trial, with no credit card required and the option to cancel anytime. 

Onboarding Process

Wrike does not provide live training sessions for new users, which may be a limitation for some. However, Wrike offers a variety of resources to assist with onboarding. Interactive tutorials and a comprehensive knowledge base with articles and FAQs help users navigate the platform. Video tutorials and regular webinars provide visual and continuous learning opportunities, covering basic to advanced features and best practices.

Customer Support 

Wrike offers a range of customer support options to assist users with their inquiries and issues. The Help Center is a comprehensive resource, featuring a robust knowledge base with training videos, interactive tutorials, and the latest release notes.  

Users can reach out to Wrike’s support team through Email Support and Live Chat for personalized assistance. For teams requiring advanced support, Wrike provides Paid Support Packages for Business and above plans, ensuring premium assistance tailored to specific needs.

Overall, Wrike’s extensive support options, including a detailed help center, direct support channels, and community interactions, ensure that users have multiple avenues to seek help and enhance their experience with the platform. A notable drawback of Wrike’s customer support is the absence of live onboarding training sessions.

Customer Reviews

Wrike has a rating of 4.3 out of 5, based on 2,600 reviews on SofwareAdvice. Users praise Wrike for its extensive integration options, such as creating tasks from Outlook emails. The platform is particularly appreciated by creatives for its Adobe Creative Cloud integration. Some users find Wrike user-unfriendly and confusing due to its flexibility and customization options. Initial setup can be non-optimal, and navigating through submenus to close panels is seen as cumbersome.

On G2, Wrike holds a rating of 4.2 out of 5, based on 3,600 reviews. Users highlight Wrike’s strong project management capabilities, effective team collaboration features, task management tools, ease of use, and task tracking functionalities. Despite these positives, there are notable drawbacks. Users report difficulties with navigation, a steep learning curve, and some issues with task management. Additionally, some users find that certain features are missing and encounter problems with notifications.

Companies Using the Tool

Wrike is trusted by a diverse range of prominent companies across various industries, demonstrating its versatility and effectiveness as a project management and collaboration tool. Notable companies using Wrike include Walmart Canada, Sony Pictures Television, inDrive and Nickelodeon. These companies’ reliance on Wrike underscores its capability to meet the diverse needs of organizations across various sectors.

5. Smartsheet

Smartsheet is a versatile work management and automation platform designed to help teams streamline workflows, enhance collaboration, and improve project visibility. With its robust suite of features, Smartsheet caters to a wide range of project management needs, offering tools for planning, tracking, reporting, and resource management.

Pros:

• Comprehensive Project Management Tools: Smartsheet provides powerful project management features, including Gantt charts, grid views, and card views, allowing users to effectively plan, track, and manage projects.

• Customizable Forms and Templates: Smartsheet includes customizable forms for data collection and a variety of pre-built templates for different project management needs, streamlining setup and ensuring consistency.

• Excellent Training Resources and Community Support: Smartsheet offers comprehensive training resources and a robust community forum, helping users quickly become proficient with the platform.

Cons:

• Limited Functionality on Free Plan: The free plan lacks key functionalities such as portfolio management, resource management, and workload tracking.

• No Built-In Live Chat: Smartsheet lacks a built-in live chat feature, relying on integrations with tools like Slack for real-time communication, which can be a limitation.

• Limited Customer Support for Free and Lower-Tier Plans: Live chat support and 24×7 global ticketing support are only available for premium users, leaving free and lower-tier users with limited support options.

Features

Smartsheet is a dynamic platform that combines project management and automation to help teams streamline their workflows and enhance collaboration. It offers a variety of features that provide flexibility and comprehensive solutions for managing projects and tasks:

• Project Management: Smartsheet provides powerful project management tools, allowing users to plan, track, and manage projects effectively. Features include Gantt charts, card views, and grid views that help teams visualize project timelines and dependencies. 

• Reporting: Smartsheet offers powerful reporting tools that provide real-time insights into project status and performance. These tools enable the creation of detailed reports that can be shared with team members and external partners. 

• Resource Management: Smartsheet’s resource management features allow teams to allocate resources effectively and track their utilization. This includes resource views, allocation tracking, and capacity planning to ensure optimal resource usage and avoid overbooking. However, resource management in Smartsheet is only available to premium users.

• Forms: Smartsheet includes customizable forms that streamline data collection and intake processes. These forms can be embedded in websites or shared via email, making it easy to gather information and create new tasks or projects based on form submissions. 

• Formulas and Functions: Smartsheet allows users to create cell formulas, column formulas, and cross-sheet formulas to automate calculations and data processing. This feature enhances data management and analytics within the platform, providing a level of functionality similar to that of traditional spreadsheet software, which can be more advanced compared to Asana’s capabilities.

• Templates: Smartsheet offers a variety of pre-built templates for different project management needs, such as project timelines, task lists, budget tracking, and more. These templates help users quickly set up and customize their projects, saving time and ensuring consistency.  

• Portfolio Management: Portfolio management tools in Smartsheet allow users to manage multiple projects at a high level. Features include tracking project statuses, budgets, resources, and risks across an entire portfolio. However, portfolio management is only available to premium users, which can be a limitation for those on lower-tier plans.

Compared to Asana, Smartsheet offers a more spreadsheet-like interface, which can be advantageous for users familiar with Excel or Google Sheets. Smartsheet’s extensive range of features makes it a versatile tool for project management, automation, collaboration, and resource management.

Task Display Views

Smartsheet provides several key task display views designed to help teams visualize and manage their work effectively:

• Grid View 
• Gantt View 
• Card View 
• Calendar View 

Compared to Asana, Smartsheet offers a more spreadsheet-like interface. Smartsheet’s Gantt View and Calendar View provide robust project visualization and tracking capabilities, while the Card View supports visual task management similar to Asana’s Kanban boards.

Team Collaboration 

Smartsheet provides a range of features designed to enhance team collaboration, enabling teams to work together efficiently and effectively:

• File Sharing: Smartsheet allows multiple team members to share and collaborate on presentations, images, and PDFs simultaneously. This facilitates real-time content creation and editing, ensuring that all team members are on the same page.

• Proofing: Smartsheet includes proofing tools that enable teams to review and approve documents and images directly within the platform. This streamlines the feedback process and ensures clear communication about changes and updates.

• Notifications: The Notification Center in Smartsheet provides a way to take quick actions on update requests, approval requests, and other notifications. Users can set up notification rules and automations to stay informed about project developments. 

• No Live Chat Without Integrations: A notable drawback of Smartsheet is the absence of a built-in live chat feature. While it integrates with other tools like Slack for real-time communication, this dependency on external integrations can be a limitation.  

Overall, Smartsheet’s collaboration features are comprehensive and well-integrated, providing a solid foundation for team communication and coordination. While Asana offers similar functionalities, Smartsheet’s emphasis on seamless email integration and centralized notifications can enhance the collaborative experience for teams managing complex projects.

Integrations

Smartsheet offers a wide range of integrations to enhance its functionality and streamline workflows. It integrates seamlessly with Microsoft Office 365 and Google Workspace. For communication, Smartsheet connects with Slack and Microsoft Teams. The platform supports advanced data visualization through integrations with Tableau and Power BI. Creative teams benefit from the Adobe Creative Cloud integration. Additionally, Smartsheet’s integration with Zapier provides access to thousands of other apps.

Compared to Asana, Smartsheet’s extensive integrations help teams maintain their preferred tools while benefiting from Smartsheet’s robust project management features, creating a cohesive and efficient work environment.

Price

Smartsheet offers a variety of pricing plans to cater to different user needs and organizational sizes, each with its own set of features and limitations:

• Free – Free
• Pro – $7/User/Month
• Business – $25/User/Month
• Enterprise – Price on Request

Onboarding Process

Smartsheet does not offer an onboarding process with live training sessions for individual clients, which might be a limitation for some users looking for new customer assessments. However, Smartsheet provides several resources to help new users get started with the platform effectively.

One key resource is SmartStart, a weekly webinar designed for anyone looking for an introduction to Smartsheet. This webinar covers the fundamentals of managing work, collaborating, and visualizing tasks in various ways. 

In addition to SmartStart, Smartsheet offers a variety of self-service resources, including a robust knowledge base, video tutorials, and community forums. While the lack of personalized live training might be a drawback, the available webinars and extensive self-service resources provide ample support for most new users.

Customer Support 

Smartsheet offers various customer support options, but there are notable limitations, especially for users on lower-tier plans.

Smartsheet’s Help Center and Knowledge Base are comprehensive resources available to all users, providing access to articles, tutorials, and guides on using the platform. Additionally, the Community Forum allows users to connect, share tips, and seek advice from other Smartsheet users.

For direct support, Smartsheet offers Email Support and 24×7 global ticketing support, though the latter is not available for users on the Free plan. This can be a significant drawback for free users who may require assistance outside of regular business hours.

A major limitation is that Live Chat support is only available to premium users. This restriction can be frustrating for users on lower-tier plans who might benefit from real-time assistance. Instead, these users must rely on the bot or other self-service options for support, which might not always be sufficient for resolving complex issues promptly.

Customer Reviews

Smartsheet has a rating of 4.5 out of 5, based on 3000 reviews on SoftwareAdvice. Users praise its intuitive learning curve, flexibility, and robust community support. Many appreciate the ability to switch between task lists, schedules, and card views, which enhances its usability. 

Users also value the wide range of functionalities and ease of setup. However, some drawbacks include the inability to work offline, difficulties with duplicating sheets, a lack of tutorials or manuals for features like conditional formatting, and the lack of customer support, 

On G2, Smartsheet holds a rating of 4.4 out of 5, based on 15000 reviews. Users highlight Smartsheet’s project management capabilities, team collaboration features, ease of use, automation, and easy sharing as major strengths. Despite these positives, common issues reported by users include general Smartsheet problems, a steep learning curve, missing features, sheet limitations, and limitations compared to Excel.

Companies Using the Tool

Smartsheet is trusted by a diverse range of prominent companies across various industries, including HP, McLaren Racing, Johnson & Johnson, Getty Images, Universal Creative, Toshiba, and Zoom. These organizations leverage Smartsheet to enhance their project management and collaboration efforts, demonstrating the platform’s versatility and effectiveness in meeting the needs of businesses in different sectors.

6. Microsoft Project

Microsoft Project is a powerful project management tool designed to help teams plan, execute, and track projects efficiently. It offers a comprehensive set of features tailored to support complex project management needs.

Pros:

• Advanced Project Planning: Microsoft Project excels in advanced project planning capabilities, providing tools that enable users to create detailed project schedules, define tasks, set dependencies, and allocate resources efficiently.  

• Extensive Reporting and Analytics: One of the standout features of Microsoft Project is its robust reporting and analytics tools. The platform allows users to generate detailed reports and dashboards that offer deep insights into project performance. 

• Seamless Integration with Microsoft Office Tools: Microsoft Project integrates seamlessly with the broader Microsoft Office suite, including Excel, Word, Outlook, and Teams. This integration enhances the overall project management experience by allowing users to leverage familiar tools for various project management tasks. 

Cons:

• Steep Learning Curve: Despite its powerful features, Microsoft Project is known for its steep learning curve. New users often find the software complex and difficult to navigate, especially those who are not familiar with advanced project management tools. 

• Limited Task Display Views: Microsoft Project offers essential task display views such as Grid View, Board View, and Gantt View. However, it lacks several views available in other project management tools like Asana, such as Calendar View.

• Lack of Chat Support and Built-In Time Tracking: While Microsoft Project integrates with Teams for chatting and video conferencing, it lacks built-in private or direct messaging features. This reliance on external tools for real-time communication can be inconvenient for users who prefer a more integrated solution. 

Features

Microsoft Project is a powerful project management tool designed to help teams plan, execute, and track projects efficiently. It offers a comprehensive set of features tailored to support complex project management needs:

• Project Planning: Microsoft Project provides robust project planning tools, enabling users to create detailed project schedules, define tasks, set dependencies, and allocate resources. Microsoft Project offers more advanced planning capabilities for complex projects compared to Asana.

• Resource Management: Microsoft Project offers comprehensive resource management tools, allowing users to allocate resources effectively, track utilization, and manage workloads. Features like resource leveling and capacity planning ensure optimal use of resources and prevent overallocation. 

• Portfolio Management: Microsoft Project enables users to manage and prioritize project portfolios, helping organizations align projects with business goals and optimize resource allocation.  

• Project Roadmaps: With project roadmaps, Microsoft Project allows users to track programs and create project portfolios. These portfolios consist of collections of projects, resources, programs, and processes that can be managed, edited, and optimized collectively. 

• Reporting and Analytics: Microsoft Project provides robust reporting and analytics tools, enabling users to generate detailed reports and dashboards. These tools offer insights into project performance, helping stakeholders make informed decisions. Users can customize reports to highlight key metrics and track progress against project goals. 

• Budget Tracking: The platform includes features for managing project budgets. Users can monitor expenses, and compare actual costs against the budget. These features help ensure projects stay on track financially and that resources are used efficiently. 

• Integration with Microsoft Ecosystem: One of the standout features of Microsoft Project is its seamless integration with the broader Microsoft ecosystem. This integration allows users to leverage tools like Excel, SharePoint, and Power BI to enhance project management capabilities. 

Compared to Asana, Microsoft Project offers more advanced features for planning, resource management, and reporting, making it an ideal choice for complex and large-scale projects. However, its complexity and the steep learning curve might be a drawback for smaller teams or those looking for a more user-friendly solution.

Task Display Views

Microsoft Project offers several task display views. These views provide different perspectives on tasks and project progress:

• Grid View: The Grid View in Microsoft Project is similar to a traditional spreadsheet, allowing users to enter and organize data in a tabular format.  

• Board View: The Board View provides a Kanban-style interface where tasks are represented as cards that can be moved across columns representing different stages of a process.  

• Gantt View: The Gantt View offers a detailed timeline of project tasks, dependencies, and progress.  

However, Microsoft Project’s task display views are somewhat limited and miss several views that are available in other project management tools like Asana. For instance, Asana offers additional views such as Calendar View and custom views that provide more flexibility and options for visualizing and managing tasks. This limitation in Microsoft Project’s task display views can be a drawback for teams that require diverse and customizable perspectives on their project data.

Team Collaboration 

Microsoft Project offers several features designed to enhance team collaboration:

• Co-authoring: Microsoft Project supports co-authoring, enabling multiple team members to edit project plans simultaneously. This feature enhances collaboration by allowing real-time updates and reducing the chances of version conflicts.

• Notifications: The platform provides automated notifications for task updates, deadlines, and changes. These notifications ensure that team members are always informed about the latest developments, helping to keep everyone aligned and on schedule.

• Integration with Microsoft Teams: Microsoft Project integrates seamlessly with Microsoft Teams, facilitating easy chatting and video conferencing. This integration allows team members to discuss projects, share updates, and resolve issues in real-time without leaving the project management environment.

While Microsoft Project offers robust collaboration tools, its reliance on Microsoft Teams for real-time communication can be a drawback for teams not already using the Microsoft ecosystem. Additionally, compared to tools like Asana, which provide built-in chat features and broader integration options, Microsoft Project’s collaboration features may feel somewhat limited for users seeking more integrated and flexible communication solutions.

Integrations

Microsoft Project offers a range of integrations that enhance its functionality and ensure seamless workflows within the Microsoft ecosystem. Key integrations include Microsoft Teams, SharePoint, Microsoft Office Suite (Excel, Word, Outlook), Power BI, Dynamics 365, Azure DevOps, OneDrive, and Planner. These integrations enable users to connect Microsoft Project with various tools for communication, document management, data visualization, CRM, development project management, file storage, and task planning, making it a versatile and powerful tool for comprehensive project management.

Price

Microsoft Project offers several pricing plans to accommodate different user needs and organizational sizes, each with its own set of features and functionalities:

• Microsoft Project’s Project Plan 1: Priced at $10 per user per month, this plan includes essential project management features such as task management, project planning, scheduling, collaboration tools, sheet creation, file attachment, and sharing.

• Microsoft Project’s Project Plan 3: At $30 per user per month, this plan provides additional functionalities such as resource management, roadmaps, baselines, reports, customizations, and publishing of pre-built templates from Project or Office.com.

• Microsoft Project’s Project Plan 5: The most comprehensive plan, priced at $55 per user per month, offers advanced portfolio management, demand management, enterprise-level reporting, security and compliance features, analytics and Power BI integration, automatic workflows, custom branding, and access to Project Online.

Onboarding Process

Microsoft Project offers a range of resources to help new users get started with the platform, but there are some limitations, particularly in terms of personalized onboarding:

• Tutorials and Training: Users have access to comprehensive tutorials, webinars, and documentation, which provide detailed guidance on using Microsoft Project’s features and functionalities.  

• Templates: Microsoft Project includes a variety of pre-built project templates that allow users to quickly set up and customize their projects. These templates cover different project types and industries, streamlining the initial setup process.

• No Individual New Customer Assessment: One notable drawback is the absence of individual new customer assessments. Microsoft Project does not provide personalized onboarding sessions for new users, which can be a limitation for those who prefer a tailored introduction to the software. 

Customer Support 

Microsoft Project provides several customer support options to assist users with their inquiries and issues. Users can access a dedicated support page that offers answers to common questions, troubleshooting guides, and detailed documentation on various features and functionalities. 

Additionally, Microsoft Project supports a vibrant user community through forums and community discussions, where users can share tips, seek advice, and discuss best practices. 

However, a notable limitation is the absence of dedicated live chat support for non-premium users. While premium users may have access to more direct support channels, others must rely on self-service resources and community forums, which may not always be sufficient for resolving complex issues promptly. 

Customer Reviews

On SoftwareAdvice, Microsoft Project holds a rating of 4.4 out of 5, based on 1900 reviews. Users appreciate the software’s ability to update projects on the fly and its critical role in managing their job responsibilities. The software is praised for its extensive features beyond basic project management, including baseline and budget management. However, some users find it difficult to use initially, with confusing documentation and a lack of manufacturer-provided tutorials. One user expressed frustration over needing to use multiple programs at work.

On G2, Microsoft Project has a rating of 4 out of 5, based on 1,600 reviews. Pros noted by users include effective project management, report generation, resource management, ease of use, and easy integration. However, the software also has several cons, such as a steep learning curve, limited customization options, limited features, billing issues, and difficulty for beginners.

Companies Using the Tool

Microsoft Project is trusted by a diverse range of prominent companies across various industries, showcasing its versatility and effectiveness in managing complex projects. Notable companies using Microsoft Project include Raytheon Technologies, Lockheed Martin, TIAA, Woolworths Group, Tata Motors, Arauco, City of Saskatoon, Comptel, and ABANCA. These organizations leverage Microsoft Project to enhance their project management processes, demonstrating the platform’s capability to meet the diverse needs of businesses in different sectors.

More Asana Alternatives

7. Trello

Trello, a subsidiary of Atlassian, is a dynamic and user-friendly project management tool that excels in the popular Kanban-style approach. With Trello, your projects come to life as visually appealing boards, providing a clear and organized overview of your tasks. These boards are further divided into lists and cards, allowing you to effortlessly track the progress of each stage. The flexibility of Trello shines through its drag-and-drop feature, enabling you to easily move cards between lists as they transition through various phases.

Features: Boards, drag-and-drop interface, automation, power-ups, ready to use templates, integrations. 

Pros:

• Streamlined, straightforward, and simple software
• Perfect for smaller/new teams managing small, simple projects
• Seamless transition between mobile and desktop interfaces
• Create cards from email

Cons: 

• Trello is fantastic for smaller, less complex projects, but it might fall short for project managers dealing with meticulous estimates, budgeting, and intricate dependencies.
• Its lack of advanced features and analytical capabilities can hinder the ability to effectively track and manage detailed aspects of larger projects.

Pricing:

• Free
• Standard – $5/User/Month
• Premium – $10/User/Month
• Enterprise – $17.50/User/Month

Customer Reviews:

Rated 4.5/5 on SoftwareAdvice, Trello is praised by customers for its flexible project planning and task management, especially beneficial for small teams working remotely. Users find it easy to set up, with customizable boards that enhance productivity and teamwork. The intuitive interface and robust collaboration tools are frequently highlighted. However, some customers note that the free version has become more limited over time, and even the upgraded version has constraints with advanced automation.  

By enhancing its ease of use and visual project tracking capabilities, Trello remains a popular choice for teams looking for a straightforward and flexible project management solution. However, for more complex project needs, users might need to consider additional tools or integrations to supplement Trello’s capabilities.

8. Jira

With its origins rooted in bug tracking, Jira has evolved into a versatile and highly sought-after project management solution. Renowned as the frontrunner in the realm of DevOps, Jira effortlessly supports a variety of project management methodologies, including Lean, Kanban, and Scrum. Its robust features and user-friendly interface make it an essential tool for teams across industries, empowering them to streamline their workflows and achieve unparalleled productivity.

Features: Project management, project boards, sprints & backlog, dependency management, goal tracking, customizable workflows, integrations.

Pros:

• Extensive customization options 
• Over 1,000 add-ons 
• Robust reporting capabilities
• Issue-tracking functionality increases project management effectiveness

Cons: 

• Challenging for new users
• Limited in-app collaboration 
• Not ideal for non-technical teams 
• Slow query load times 

Pricing:

• Free
• Standard – $7.16/Month/User
• Premium – $12.48Month/User
• Enterprise – Contact Sales

Customer Reviews:

Customers rate Jira 4.4 out of 5 for its intuitive and comprehensive interface, making it ideal for distributing work across teams and tracking progress and issues. Users appreciate its robust functionality, supporting tasks, new features, bugs, and other requirements. However, some find the configuration and initial setup confusing, with certain features having character limits and insufficient specificity.  

Jira’s powerful features, extensive customization options, and robust reporting capabilities make it an excellent choice for technical teams and DevOps projects. However, its complexity and slower performance with large datasets may pose challenges for new users and non-technical teams.

9. Scoro

Scoro is particularly effective as an all-in-one platform for businesses. Its time management feature allows users to track time spent on tasks and projects, while its project management module supports task assignments and deadlines. With its extensive integrations, Scoro allows businesses to connect their favorite tools and platforms for enhanced efficiency.

Features: Time management, project management, integrations, resource management, cross-team collaboration, budgeting, reporting.

Pros:

• All-in-one software solution 
• Ideal if you want to keep your project management tasks and CRM together
• Combines time tracking, billing, quoting, and invoicing

Cons: 

• Diluted focus on project tracking
• Businesses that require a highly efficient and reliable project management tool may find Scoro lacking in specific functionalities.

Pricing:

• Essential – $26/Month/User
• Standard – $37/Month/User
• Pro – $63/Month/User
• Ultimate – Contact Sales

Customer Reviews:

Customers rate Scoro 4.6 out of 5 for its user-friendly interface and excellent customer support. Users appreciate its comprehensive features, including CRM, billing, workflow tracking, and integrations. However, some users find the task visibility to be not great, making it inconvenient to delete tasks without returning to the original project. The Gantt chart and task dependencies are difficult to use and sometimes buggy. Additionally, Scoro lacks an in-app chat feature, forcing users to rely on external tools or email for communication.

Scoro’s strength lies in its ability to combine various business functions into a single platform, making it an attractive option for businesses looking to streamline operations. However, its broad focus may not provide the specialized depth required for advanced project tracking, which could be a limitation for some businesses.

10. Proofhub

Launched in 2011, Proofhub is an “all-in-one” project planning software designed to streamline project management and collaboration.

Features: Task management, task views, time tracking, team collaboration, proofing, custom roles, templates, reports.

Pros: 

• Proofing capabilities with comments directly on creative work and documents
• Comprehensive project management features, including Gantt charts, Kanban boards, calendars, timesheets, request forms, timers, custom roles, chat, discussions, and more

Cons: 

• More expensive compared to other options
• No free version, making it less accessible for small teams with tight budgets
• Limited integrations
• User interface could be improved

Pricing:

$45-$150/month

Customer Reviews: 

Customers rate ProofHub 4.6 out of 5 for its seamless and intuitive interface, which consolidates projects and team management under one roof. Users appreciate its integration with apps like Google Drive and OneDrive, as well as its robust features for organizing and tracking tasks, planning work ahead, and managing billable hours. However, some users find the tool too simple for large organizations and complex projects, lacking workflows and requirements management. The overwhelming notifications and basic training modules are also points of criticism. 

Proofhub’s extensive features and proofing capabilities make it a robust tool for project management, though its higher cost and lack of a free version may be a barrier for smaller teams. 

11. ProjectManager.com

ProjectManager.com is a robust project planning software developed in 2008 in Austin, TX. ProjectManager.com aims to enhance productivity and ensure project success with its robust and user-friendly interface.

Features: Task views, portfolios, team collaboration, reports, workflow automation, resource management, integrations. 

Pros:

• Full suite of project management tools
• Supports both Agile and Waterfall project methodologies
• Helps manage projects and team progress
• Time tracking and collaboration features
• Comprehensive reporting tools

Cons:

• Lack of customization for reports and alerts
• Some users report the software being slow

Pricing: 

• Team – $13/user/month
• Business – $24/user/month
• Enterprise – Contact Sales

Customer Reviews: 

ProjectManager.com is rated 4.1 out of 5 for its robust features and versatile functionality. The customizable dashboard is highly praised for tracking project progress, team communications, and project plans. Some users report issues with the no-refunds policy and poor customer service experiences. There are also complaints about bugs, time-consuming manual data entry, and limited file upload sizes.

ProjectManager.com provides a comprehensive set of tools for managing projects using both Agile and Waterfall methodologies. However, users may find its customization options limited and performance occasionally slow.

12. Nutcache

Nutcache was developed in 2013 and is part of the Dynacom Technologies Group, a Canadian accounting software company. The program began as a humble invoicing app but has since expanded to include a wide range of project management features such as collaborative boards, file sharing, and time management.

Features: Task management, time tracking, invoicing, budgeting, resource management.

Pros:

• Manages the entire project delivery lifecycle from initial estimate to final client billing
• Excellent for billing clients who are charged by the hour
• Ideal for handling small projects with hourly billing

Cons:

• Missing some key project management features, such as Gantt charts and customizable templates
• Only supports Agile projects, not traditional methodologies like Waterfall

Pricing:

• Pro – $13.95/user/month
• Enterprise – $23.95/user/month
• Corporate – Contact Sales

Customer Reviews:

Customers rate Nutcache 4.4 out of 5 for its integrated approach to project management, billing, and time tracking. Users appreciate its flexibility in drafting invoices and quotations, ease of integrating PayPal and Stripe, and the ability to track business from anywhere. Some users experience technical issues and limited personalization options for invoices. The tool’s high price and difficulties in managing mixed invoicing projects are also noted.  

Nutcache offers a solid solution for managing small projects and hourly billing, making it ideal for teams focused on time tracking and client billing. However, it may lack some essential features and flexibility for teams requiring traditional project management methodologies and advanced customization options.

13. Workfront

Workfront was a Utah-based project management company founded in 2001 that serves enterprise-level customers. It was acquired by Adobe in 2020. It combines complex project management with issue tracking, document collaboration, and portfolio management, making it a robust solution for large organizations.

Features: Resource management, workflow automation, team collaboration, goal tracking, budgeting, proofing, agile work management, reports. 

Pros:

• Comprehensive feature set, comparable to Microsoft Project
• Robust platform capable of servicing mid-sized companies to large corporations
• Combines project management with issue tracking, document collaboration, and portfolio management

Cons:

• More suited for enterprise-level use, potentially too complex and pricey for small businesses and teams
• Steep learning curve, requiring significant onboarding time
• Uninspiring user interface

Pricing:

Not public, request pricing

Customer Reviews:

Customers rate Workfront 4.4 out of 5 for its adaptability and robust project and resource management capabilities. Users appreciate its accessibility across devices, responsive support staff, and ease of collaboration. However, the extensive customization can lead to a long implementation process, and some users find the user experience confusing, especially with document and task management. Issues with lost functionality due to updates and timeline maintenance challenges are also noted. 

Workfront offers an extensive set of features tailored for large organizations and complex project management needs. However, its complexity and cost may make it less suitable for smaller teams and businesses looking for a more straightforward solution.

Need more enterprise-level solutions like Workfront? Check out our comprehensive list here.

14. ProWorkFlow

ProWorkFlow is a web-based project management software created by Julian Stone in 2002 and acquired by ProActive Software Limited the following year.

Features: Project Management, team collaboration, budgeting, integrations, resource management.

Pros:

• ProWorkFlow is overflowing with a vast array of features.
• The biggest strength is its customizability. Users can create different views for different types of employees or even specific views for individual employees. This means that if some people only need to see the tasks they’ve been assigned, that’s all they’ll see.

Cons:

• ProWorkFlow can be intimidating for the person setting it up due to its extensive features.
• There have been complaints that the reporting tools and templates are quite limited.
• The mobile app needs improvement, as noted by some users.

Pricing:

• Professional – $20/user/month
• Advanced- $30/user/month
• Enterprise – Contact Sales

Customer Reviews:

Customers rate ProWorkflow 4.5 out of 5 for its intuitive functionality and robust features. Users appreciate the ability to add custom fields, the comprehensive dashboard, and the essential Xero integration for quotes and invoices. The platform’s ease of use and minimal effort required to manage projects and tasks are highly valued. However, some users find the layout confusing and the tracking of correspondence challenging. The timer function lacks clarity on project association.  

ProWorkFlow offers extensive features and high customizability, making it a versatile tool for various project management needs. However, its complexity in setup, limited reporting tools, and less-than-ideal mobile app may pose challenges for some users.

15. Kantata

Kantata, previously known as Mavenlink, is one of the more serious programs on this list, not just in terms of capabilities but also in terms of mood. It feels a lot more professional than Asana, Trello, or Nutcache. The closest comparison would be a more modern-feeling Microsoft Project. Kantata makes the list of Asana competitors because it zeros in on financial abilities that some teams need.

Features: Team collaboration, project accounting, resource management, integrations, task management.

Pros:

• Kantata excels in financial management, enabling teams to handle vendor or contractor charges directly within the tool.
• Reports and charts are updated automatically, providing quick insights into critical project paths.

Cons:

• Kantata lacks a mobile app, potentially limiting accessibility for users who require on-the-go access.
• The absence of a built-in messaging feature may be a downside for teams seeking seamless communication within the platform.
• Kantata’s serious demeanor may not appeal to teams looking for a more casual or collaborative workspace.

Pricing:

Not public – contact sales.

Customer Reviews:

Customers rate Kantata 4.2 out of 5 for its professional and robust project management capabilities, particularly its financial management features. Users appreciate its stable and reliable performance, extensive reporting functionality, and ease of use. The tool’s integration with Salesforce and customizable API are also highlighted as significant benefits. However, some users find the inability to adjust invoices to their needs and the complexity of certain features to be drawbacks. Issues with the M Bridge integration platform and inadequate training during implementation are also noted. 

Kantata’s emphasis on financial management and professional atmosphere makes it an attractive option for teams seeking a serious project management solution. However, its lack of mobile support and built-in messaging feature may be drawbacks for some users.

Check out more Mavenlink alternatives here.

16. Redbooth

Redbooth serves as a seamless transition from Asana to more feature-rich project management software, offering additional functionalities at an affordable price point.

Features: Task views, reporting, video meetings, custom tags, team collaboration. 

Pros:

• Redbooth expands upon Asana’s capabilities by providing assignable subtasks, productivity reports, and more.
• Similar to Asana, Redbooth maintains a clean and intuitive interface, ensuring ease of use for all team members.
• Redbooth offers enhanced features at a lower price point compared to some of its counterparts, making it an attractive option for budget-conscious teams.

Cons:

• Some users have expressed concerns regarding the software’s lack of built-in security and governance, particularly regarding access control and data protection.
• The free-wheeling nature of Redbooth may lead to errors, especially in environments with multiple users, where oversight and accountability are crucial.

Pricing: 

• Pro – $9/user/month
• Business – $15/user/month
• Enterprise – Contact Sales

Customer Reviews:

Customers rate Redbooth 4.4 out of 5 for its user-friendly interface and strong collaboration tools. Users appreciate its ease of use, task management, and the ability to track progress from anywhere. The tool is praised for its ability to maintain team communication and provide updates on tasks, making it ideal for collaboration. However, sometimes the complexity of navigating conversations within multiple projects and the confusion caused by the task resolve/unresolve feature are noted as drawbacks. 

Redbooth’s blend of enhanced features, intuitive design, and affordability makes it a compelling choice for teams seeking to upgrade from Asana. However, users should be mindful of potential security and governance issues, especially in collaborative environments.

17. Teamwork Projects

Teamwork, headquartered in Ireland, offers a suite of productivity tools, encompassing help desk software, a sales CRM, and project management software, catering to diverse business needs.

Features: Time tracking, resource management, task views, reporting, templates.

Pros:

• Teamwork provides advanced features and comprehensive business software solutions, making it suitable for organizations requiring a wide range of functionalities.
• With features such as privacy and permissions, real-time team member status updates, and invoice tracking, Teamwork offers robust project management capabilities to facilitate efficient collaboration and task tracking.

Cons:

• Due to its status as an “all-in-one” solution, Teamwork may pose challenges for small teams new to project management, as its extensive features and complexity could overwhelm users.

Pricing: 

• Free
• Deliver Plan – $11/user/month.
• Grow Plan – $19.99/user/month.
• Scale Plan – Contact Sales

Customer Reviews:

Customers rate Teamwork 4.5 out of 5 for its user-friendly interface and robust project management capabilities. Users appreciate its effective task tracking, reporting features, and continuous improvements. Some users encounter issues with the inability to import project files (XML or similar) and the lengthy setup time. Additionally, managing multiple projects can be challenging due to a lack of advanced features. 

While Teamwork offers a comprehensive suite of productivity tools and robust project management features, its complexity may not be suitable for all organizations, particularly smaller teams seeking simpler solutions.

18. Slack

Slack is one of the most popular project management apps. The only problem is, it’s not really a project management app, it’s a tricked-out instant messenger. Slack makes the list of alternatives to Asana because often times, people are looking for a more social, messages driven way to collaborate.

Features: Real-time messaging, file sharing, video and voice calls, integrations, collaboration tools.

Pros:

• Slack serves as a centralized and searchable platform for team communication and file sharing, facilitating seamless collaboration and knowledge sharing.
• Users can create separate channels and groups with customized security settings, enabling efficient communication and collaboration within specific teams or projects.
• Slack integrates with various project management tools, enabling users to connect their preferred tools and receive automated alerts and reminders directly within the Slack environment.

Cons:

• While Slack excels in communication and file sharing, it lacks key project management functions such as task progress tracking, report generation, and deliverable management.
• Slack may need to be used alongside a more specialized project management app to fulfill comprehensive project management needs, as it primarily focuses on communication and collaboration.

Pricing:

• Free
• Pro – $8.75/user/month
• Business – $15/user/month
• Enterprise Grid – Contact sales

Customer Reviews:

With a rating of 4.7 out of 5, Slack is praised for its user-friendly interface and reliable real-time messaging. Users highlight its seamless integration with other tools like Google Drive, easy file sharing, and robust search functionality. The app is appreciated for facilitating team communication and allowing for off-topic discussions within separate threads. However, some users report issues with message delivery during connection drops and find the notifications distracting. Additionally, there are concerns about the cost for maintaining message history and limitations on video conference attendees.

While Slack offers robust communication and collaboration features, it is best suited as a supplementary tool alongside a dedicated project management app for organizations requiring comprehensive project management functionality.

For more on Slack and a list of Slack alternatives, check out our blog post.

19. QuickBase

QuickBase stands out among Asana competitors as it offers a unique approach—it’s not just a project management app but a platform to create customized project management solutions tailored to specific organizational needs.

Features: Customizable applications, compliance management, resource management, workflow automation.

Pros:

• QuickBase empowers users to create custom project management apps without the need for coding. Simply outline the desired functions and features, and assemble them within QuickBase to build a tailored solution that meets the team’s requirements.
• Users can design and configure their project management apps without any coding knowledge, streamlining the app development process and enabling quick deployment.
• QuickBase’s platform allows for flexibility and scalability, accommodating evolving project management needs as businesses grow and change over time.

Cons:

• Since QuickBase is not ready-made out of the box, organizations need dedicated resources to set up and configure the platform according to their specific requirements. This may involve initial setup time and ongoing maintenance to ensure optimal performance.
• While QuickBase simplifies app development, there may still be a learning curve for users unfamiliar with the platform’s interface and functionalities. Training or dedicated support may be necessary to maximize the platform’s potential.

Pricing:

• Team –  $35/user/month
• Business – $55/user/month
• Enterprise – Contact Sales

Customer Reviews:

Quickbase, rated 4.4 out of 5, is valued for its ability to visualize and share data efficiently. Users appreciate its robust platform, ease of developing applications, and advanced features. Some users find it challenging to get started due to the lack of developer accounts and a short trial period. The software occasionally produces error messages after data edits, and customer support is limited, relying heavily on a community of users and developers. 

QuickBase offers a unique solution for organizations seeking customized project management apps tailored to their specific workflows and requirements. While it requires initial setup and configuration, the flexibility and scalability it provides can lead to highly effective project management solutions in the long run.

20. Targetprocess

Targetprocess is an agile project management software headquartered in Buffalo, NY, offering support for Scrum, Kanban, SAFe, and other agile processes.

Features: Agile project management, Scrum and Kanban support, visual project tracking, customizable dashboards.

Pros:

• Targetprocess provides one of the most comprehensive free plans available, offering users access to a range of features without cost. This makes it an attractive option for teams operating on a tight budget or looking to explore the platform’s capabilities.
• The card layout and visualization features of Targetprocess enable users to manage more tasks effectively within timelines and milestones. This layout enhances visibility and helps teams stay organized throughout the project lifecycle.
• Targetprocess is lauded for its user-friendly interface, making it easy for teams to navigate and utilize its features efficiently. The intuitive design streamlines project management processes and reduces the learning curve for new users.
• Targetprocess is known for its exceptional customer support, providing users with assistance and guidance whenever needed. Responsive customer service enhances the overall user experience and ensures timely resolution of any issues or queries.

Cons:

• While Targetprocess offers a comprehensive set of features, some users may find it lacking in terms of advanced capabilities compared to other project management tools. Organizations with complex project management requirements may require additional functionalities not available in Targetprocess.
• Some users find the software’s user interface overly complex, which can lead to challenges in onboarding team members and adapting to the platform’s workflow. The complexity of the interface may require additional training or support to fully leverage its capabilities.
• Targetprocess may not be considered the most visually appealing software, lacking the sleek design and modern aesthetics of other project management tools. While aesthetics are subjective, the visual presentation of the software may impact user experience for some individuals.

Pricing: 

Not published – contact sales.

Customer Reviews:

Rated 4.5 out of 5, Targetprocess is praised for its professional features like portfolio dashboards, Kanban, backlog management, and excellent reporting and visualization capabilities. Users appreciate consistent software updates that enhance performance. However, the initial setup can be time-consuming due to the lack of drafts or templates. Users also note the absence of tools for evaluating time effectiveness, leaving comments on tasks, and attaching documents to cards. 

Despite its limitations, Targetprocess offers a robust solution for agile project management, particularly for teams seeking extensive free plan options, effective task visualization, and responsive customer support. However, organizations with complex project management needs may need to evaluate whether Targetprocess provides sufficient capabilities to meet their requirements.

21. Podio

Podio, headquartered in Raleigh, NC, and acquired by Citrix in 2012, offers an open-plan online office concept, emphasizing transparency and seamless integration of various productivity tools.

Features: File sharing, task management, integrations, customizable workflows, real-time collaboration.

Pros:

• Podio serves as a comprehensive platform where users can manage various aspects of their work without switching between multiple tabs or applications. From project management to email communication and document editing, Podio aims to centralize essential tasks within its interface.
• Podio incorporates social elements such as peer recognition and sharing, fostering a collaborative and engaging work environment. Its social networking capabilities enable seamless communication and interaction among team members, promoting teamwork and camaraderie.
• With Podio, users can access and utilize a range of productivity tools and applications without leaving the platform. Whether checking emails, reviewing style guides, or engaging in social networking, Podio offers a seamless user experience by integrating essential functionalities within its interface.

Cons:

• Podio may not be suitable for managing large-scale projects or portfolios due to its lack of comprehensive project portfolio management features. Users may find it challenging to gain a holistic view of all active projects or track progress across multiple initiatives efficiently.
• One notable drawback of Podio is the absence of an all-projects dashboard or portfolio view, which could hinder users’ ability to effectively oversee and manage multiple projects simultaneously. Without a centralized overview of project portfolios, users may struggle to prioritize tasks and allocate resources effectively.

Pricing: 

• Free
• Plus – $11.20/month
• Premium – $19.20/month

Customer Reviews:

Podio is rated 4.3 out of 5, appreciated for its extensive customization capabilities in managing databases, workflows, and project management. Users highlight its numerous native and external integrations, making it suitable for various niches. The platform’s ability to create personalized workspaces and integrations tailored to specific needs is highly valued. However, some users face challenges with integrating Podio with other platforms and find the customization options somewhat limited. The lack of features like attachment markup and time lapse tracking for tasks or stages is also a drawback. 

Despite its limitations in scalability and portfolio management, Podio excels as an all-in-one platform for smaller teams or organizations seeking seamless integration of productivity tools and social features. However, for enterprises or teams managing large and complex projects, alternative solutions with robust portfolio management capabilities may be more suitable.

22. Quip

Quip is to Google Docs what Slack is to Google Hangouts by combining documents, spreadsheets, slides, and chat into one place.

Features: Task management, chat and messaging, file sharing, team collaboration, integrations.

Pros:

• Quip prioritizes seamless collaboration by combining essential productivity tools into one unified platform. Its emphasis on simplicity and efficiency makes it well-suited for small teams that collaborate consistently across various projects.
• Unlike full-fledged project management tools, Quip excels in delivering specific functions exceptionally well. By focusing on collaboration, Quip ensures that teams can efficiently create, edit, and share documents, spreadsheets, and slides without the need for multiple applications.

Cons:

• Quip lacks comprehensive project management capabilities, which may be insufficient for teams requiring more involved project planning, tracking, and management functionalities. Users seeking advanced project management tools may find Quip’s features to be lacking in depth and complexity.
• While Quip promotes collaboration effectively, its primary focus remains on facilitating document creation and teamwork. Organizations in need of robust project management solutions with extensive task tracking, resource allocation, and reporting features may find Quip to be insufficient for their needs.

Pricing:

• Quip Starter – $10/user/month
• Quip Plus – $25/user/month
• Quip Advanced – $100/user/month

Customer Reviews:

Rated 4.4 out of 5, Quip is praised for its strong integration capabilities, making it an excellent platform for project management and collaboration. Users appreciate its affordability, ease of adding collaborators, and the convenience of having a central location for dynamic feature requirements and team documentation. However, some users find the interface clunky and restrictive, with basic functionalities like reverting to old versions and handling multiple users simultaneously being problematic. The software can be slow or laggy at times, and it requires an internet connection to save changes, which can be inconvenient.  

Quip excels in providing streamlined collaboration features within a unified platform, making it an ideal choice for small teams seeking simplicity and efficiency in their collaborative workflows. However, for organizations requiring comprehensive project management functionalities, alternative solutions with dedicated project management tools may be more suitable.

23. Pivotal Tracker

Pivotal Tracker is an agile project management tool designed for managing software development projects. Tracker visualizes projects in virtual cards called stories that move through your workflow, similar to Asana’s board view. 

Features: Agile project management, file sharing, integrations, visualization, team collaboration.

Pros:

• Pivotal Tracker facilitates breaking down projects into manageable tasks and encourages essential discussions about deliverables and scope. It offers a structured approach to managing software development projects, enabling teams to adjust priorities and pace work effectively.
• Stories in Pivotal Tracker do not have strict deadlines, allowing teams to focus on progress rather than fixed timelines. This flexibility accommodates agile project methodologies, where adaptation and iteration are paramount for success.

Cons:

• While highly efficient for software development projects, Pivotal Tracker’s rigid structure may not be suitable for all teams or project types. Attempting to use the program differently from its intended purpose may result in inefficiencies and challenges.
• Pivotal Tracker is specifically designed for software development projects and adheres closely to agile methodologies. Organizations not engaged in software development or not following agile practices may find Pivotal Tracker less suitable for their project management needs.

Pricing:

• Free
• Enterprise – Contact dales

Customer Reviews:

Rated 4.3 out of 5, Pivotal Tracker is praised for its simplicity and effective agile management capabilities. Users appreciate the seamless integration with tools like GitHub and Slack, as well as the ability to add screenshots and media to aid problem-solving. Some users find the functionality slightly limited compared to competitors, and the drag-and-drop feature can be inconsistent. The user interface can sometimes be overwhelming with too much information on the screen. Notifications for story updates are not automatic, requiring manual tagging. 

Pivotal Tracker excels in providing a structured and efficient approach to managing software development projects, making it an ideal choice for teams operating within the agile methodology. However, its rigidity and specialized focus may limit its applicability for organizations outside of the software development domain or those not aligned with agile practices.

24. Basecamp

Basecamp, headquartered in Chicago, IL, USA, is renowned as one of the most familiar project management tools, offering simple comprehensible project management solutions. It often stands as a direct alternative to Asana, attracting comparisons due to its widespread popularity.

Features: Real-time messaging, file sharing, document management, templates, reporting.

Pros:

• Basecamp boasts a highly intuitive interface, making it quick and straightforward to set up and navigate. Its user-friendly design ensures that teams can swiftly adapt to the platform, enhancing collaboration and productivity.
• As a collaboration space, Basecamp excels in providing a streamlined environment for teams to work together efficiently. While lacking advanced project management features like Gantt charts and time tracking, it offers an attractive platform for teams prioritizing ease of use over complex functionalities.

Cons:

• One of Basecamp’s notable limitations is its restriction to viewing one project at a time. For teams managing multiple projects simultaneously, this lack of comprehensive project visibility can impede coordination and hinder oversight of overall project status.
• Basecamp may not meet the needs of teams requiring more advanced project management features such as Gantt charts, time tracking, and dependent subtasks. Organizations seeking comprehensive project management capabilities may find Basecamp’s feature set insufficient for their requirements.

Pricing: 

• Personal: $15/user/month
• Business: $299/month

Customer Reviews:

Basecamp, rated 4.3 out of 5, is lauded for its ease of use, especially for teams spread across different locations. Users appreciate its excellent performance, and accessibility. The platform excels in task allocation and communication through threads, simplifying project management and collaboration. However, some users find the interface unattractive and unintuitive. Viewing tasks for multiple team members at once is not possible, and the limited software integrations can be a drawback for multidimensional projects. Additionally, Basecamp lacks a video conferencing feature and comprehensive resource management capabilities.

While Basecamp offers an attractive starting point for teams seeking simplified project management solutions, its limitations in project visibility and advanced features may prompt exploration of alternative tools for organizations aiming to achieve more comprehensive project management capabilities.

So while Basecamp may be a good place to start, you might have to look elsewhere if you’re trying to reach the summit of the project management mountain. Maybe this article on Basecamp alternatives might help?

25. LiquidPlanner

LiquidPlanner is self-proclaimed as smarter project management software for fast-moving teams and makes the list of alternatives to Asana because of its strong scheduling power. Deserving of its name, LiquidPlanner is great for teams with ever-changing schedules. 

Features: Predictive scheduling, resource management, task management, time tracking, real-time collaboration.

Pros:

• LiquidPlanner’s standout feature lies in its dynamic scheduling capabilities. As project priorities shift or additional tasks are assigned, its timelines automatically adjust to accommodate changes, ensuring seamless flow and optimized resource utilization. This functionality saves considerable time for teams grappling with fluctuating project requirements.
• Best suited for teams with ever-changing schedules, LiquidPlanner excels in facilitating adaptability. By swiftly adjusting to evolving project dynamics, the platform enables teams to navigate through complexities and uncertainties with agility, enhancing overall project efficiency.

Cons:

• LiquidPlanner’s design caters primarily to technical users, potentially posing challenges for teams new to project management software. The platform’s technical orientation may result in a learning curve for non-technical users, affecting adoption and usability among team members.

Pricing: 

• Essential – $15/user/month
• Professional – $28/user/month
• Ultimate- $42/user/month

Customer Reviews:

LiquidPlanner, rated 4.3 out of 5, is praised for its dynamic project management capabilities, offering a comprehensive view of time, budget, and tasks all in one platform. Users appreciate its effective customer support, and ability to provide immediate insights into project status and impacts of changes. However, some users find the software’s interface outdated and confusing, with limited features and no integration with services like GitHub for goal tracking. The software requires users to adopt a specific project management approach, which can be challenging if not followed.  

While LiquidPlanner offers powerful scheduling capabilities ideal for fast-moving teams, its technical orientation may require additional support and training for teams transitioning to the platform. Despite this, its dynamic scheduling features make it a valuable asset for organizations navigating complex and rapidly evolving project landscapes.

26. Bitrix24

Bitrix24 integrates social intranet, project management tasks, and CRM functionalities into a unified platform, resembling a fusion between Salesforce and a project to-do list but with a simpler approach. Its comprehensive suite of features positions it as a versatile solution for teams seeking integrated collaboration and project management tools.

Features: Time tracking, file sharing, collaboration tools, real-time messaging, video conferencing.

Pros:

• Bitrix24 excels in consolidating conversations, company updates, and project tasks within a single platform. With features akin to Facebook’s interface, such as the Activity Stream and Photo Gallery, teams can seamlessly interact, share files, events, and updates, fostering a cohesive work environment.
• Beyond social features, Bitrix24 offers a suite of project management tools including workload management, reports, and Gantt charts. This versatility enables teams to efficiently manage projects while leveraging collaborative features, streamlining communication and task tracking.

Cons:

• Each tier of Bitrix24 imposes fixed limitations on storage, email sending, invoicing, project numbers, and other aspects. This can complicate the selection process for teams, requiring careful consideration to ensure the chosen option aligns with their specific requirements and team size.
• As with many free-to-paid models, teams with larger user bases may find themselves needing to upgrade beyond the basic tier to access sufficient resources and capabilities, potentially incurring additional costs.

Pricing:

• Basic – $49/month
• Standard – $99/month
• Professional – $199/month
• Enterprise – $399/month

Customer Reivews:

Bitrix24, rated 4.2 out of 5, is appreciated for its extensive features including project management, CRM, and real-time collaboration tools. Users commend its pleasant and user-friendly interface, the ability to share secure files, and helpful CRM and phone system features. However, some users experience frustration with technical support, finding it unresponsive and unhelpful. Issues such as poor user experience with tool placement, difficulties in uploading large files, and the lack of certain features are noted. 

While Bitrix24 offers a comprehensive suite of collaboration and project management tools, teams should carefully evaluate their requirements against the platform’s fixed limitations and upgrade considerations to determine the most suitable option. Despite these considerations, Bitrix24’s integrated approach makes it a compelling choice for teams seeking unified collaboration and project management solutions.

Research Methodology 

In preparing this article on Asana alternatives, a comprehensive and systematic research methodology was employed to ensure the accuracy and relevance of the information provided. 

We’ve identified our top 5 picks using a comprehensive and systematic research methodology to ensure the accuracy and relevance of the information provided. The following steps outline the approach taken:

• Manual Research: Initially, a list of potential Asana alternatives was compiled through extensive web searches and industry reports. Popular project management tools were selected based on their market presence and user ratings.

• Feature Analysis: Each identified alternative was manually analyzed to highlight key features. Official documentation, product pages, and feature comparison charts were reviewed to extract detailed information on functionalities.

• Hands-on Testing: Each alternative tool was tested personally to assess usability, interface design, and overall user experience. This involved signing up for trial versions or free tiers of the software and using them to manage sample projects.

• Forum and Community Insights: To gather unbiased opinions, various user forums, community boards, and review sites such as Reddit, Quora, G2, and Software Advice were explored. Feedback from actual users provided insights into common issues, strengths, and real-world performance.

• Criteria-based Comparison: A set of criteria was established for comparison, including feature set, pricing, customer support, and integration capabilities. Each alternative was evaluated against these criteria to determine its strengths and weaknesses relative to Asana.

How to Choose the Right Project Management Tool for Your Needs

Choosing the right project management tool is crucial for maximizing productivity and ensuring project success. Here are some key points to consider when making your decision:

• Identify Your Needs: Begin by clearly defining your project management requirements. Consider factors such as team size, project complexity, collaboration preferences, and budget constraints.
• Evaluate Features: Look for tools that offer a comprehensive set of features aligned with your needs. Key features to consider include task management, scheduling, collaboration tools, reporting capabilities, and integrations with other software.
• Consider Ease of Use: Opt for a tool that is intuitive and easy to use, ensuring smooth adoption by your team members. A user-friendly interface can enhance productivity and minimize training time.
• Scalability: Choose a tool that can grow with your business. Ensure it can accommodate increasing project complexity and team size without compromising performance.
• Customization: Look for tools that offer flexibility and customization options. This allows you to tailor the tool to fit your specific workflows and preferences, enhancing efficiency and productivity.
• Support and Training: Consider the level of support and training provided by the tool vendor. Look for resources such as tutorials, documentation, and customer support channels to help your team effectively utilize the tool.
• Security: Prioritize data security and compliance requirements. Choose a tool that offers robust security features to protect sensitive project information and ensure regulatory compliance.

Why Choose Workzone:

Workzone stands out as a comprehensive project management solution with unique advantages:

• Robust Features: Workzone offers a wide range of features, including task management, document collaboration, Gantt charts, and customizable dashboards, catering to diverse project management needs.
• Intuitive Interface: With its user-friendly interface and intuitive design, Workzone ensures easy adoption and seamless navigation for team members, promoting productivity and collaboration.
• Scalability: Workzone is scalable to accommodate the evolving needs of your business, making it suitable for teams of all sizes and project complexities.
• Dedicated Support: Workzone provides dedicated support and training resources to help users maximize the benefits of the platform, ensuring a smooth and successful implementation.

Based on its robust features, intuitive interface, scalability, and dedicated support, Workzone emerges as a top choice for teams seeking an effective project management solution. We encourage readers to try Workzone to streamline their project workflows, enhance collaboration, and achieve project success.

Conclusion

As you can see, in 2024, Asana isn’t the only option out there for project managers. Throughout this article, we’ve examined various alternatives to Asana, each offering unique features and benefits tailored to different project management needs.

Hopefully, one of these free or paid Asana alternatives is the perfect fit for you. You can check out our other productivity management tool alternatives here:  

• Clickup Alternatives
• Microsoft Project Alternatives
• Monday.com Alternatives
• Wrike Alternatives
• Smartsheet Alternatives

Also, be sure to check out this complete list of project management software or this list of other specific alternatives. 

Does your team need a powerful project management tool that the whole team can use? Workzone may be just the ticket…