22 Best Wrike Alternatives For Project Management in 2020 (Free & Paid)
Think about your clothes for a second. What do you find most useful and comfortable and the best fit? What’s perfect for you is not always the flashiest or most expensive or the latest and greatest.
This same principle applies to technology. Some think of Wrike as the best project management solution. And it does have a lot of helpful features. But it may not be exactly what you’re looking. Too many folders? A confusing dashboard? There is a Wrike alternative that can fit your needs.
Why would you want a list of Wrike Alternatives?
No product is perfect and to be honest, there are many areas where Wrike can be improved upon. Many software companies do offer a better alternative.
Here is a list of Pros and Cons that most people rank Wrike on:
- Wrike has customizable project templates and work forms.
- They have instituted timelines, board, cards, and Gantt Charts for flexible views.
- The software offers a proofing tool for document markup and review.
- The interface is easy to use for simple projects.
- Wrike can be confusing to set-up and manage for larger projects and portfolios.
- Because it can be customized and do everything, it can be hard to learn and onboard new employees.
- Wrike was initially a document sharing solution, so it’s stuck with a hard-to-navigate folder system that layers more and more on top.
List of Wrike Alternatives
22 Best Wrike Alternatives For Project Management
If you need a little bit more power than what Wrike gives but don’t want as much complexity, then try out Workzone. It has more features than starter project management tools like Basecamp. But it’s more intuitive than Wrike, letting you set up specific project spaces and set different permission levels for clients or team members.
Pros: Workzone has the same visualization tools as Wrike, like Gantt charts for timelines, budget, and resources. But, there are no superusers required with Workzone: it’s simple enough for your whole team to use. The customer success team at Workzone is what sets it apart, ensuring that your entire team can get on board and know how to manage your projects before you even start.
The customer success team at Workzone is what really sets it apart, ensuring that your whole team can get on board and know how to use effectively manage your projects before you even start.
With Workzone, you can:
- Review projects faster using the project portfolio dashboard
- Share documents specifically for certain projects
- Customize your own project intake forms and reporting features
- Need visualization tools? Workzone has that, too such as interactive Gantt Charts
- Set certain permission levels for outside clients/vendors
Cons: Some users complain that Workzone’s search function for projects and tasks could be improved.
Review: “The ease of use is one of the best features around. The software is intuitive and you can get up and running with very little training. They also allow you to store documents with each task thus keeping everything you need for your project together. The support staff is always friendly and extremely knowledgeable. I would recommend this software to anyone who juggles multiple projects and needs to stay organized.” -Source: G2
Proofhub is an all-in-one project planning software that was launched in 2011. They were acquired by Workfront in 2015 and is now offered as part of their project management suite.
Pros: With ProofHub, you’ll get quick access to all of your workflows, set different access for team members, and of course, proof all of your documents in one place. A big selling point for ProofHub is its multi-lingual interface — excellent for distributed or international teams.
Cons: Some users complain about the lack of integrations offered, and that the user interface could be improved. Proofhub is also one of the more expensive options (especially since its acquisition by Workfront) on this Wrike alternatives list and does not come with a free version. A lack of free version may make it out of reach for small teams with tight budgets.
ProjectManager.com is a robust and technical project planning software developed in 2008 in Austin, TX. And how did they get that domain name? What a score!
Pros: ProjectManager.com offers a full suite of project management functionality. It supports both Agile and Waterfall project methodologies. The software helps you manage projects and team progress, track time, collaborate, and report on how projects are going.
Cons: Projectmanager.com is an easy tool to use, but the formatting and interface may be a bit outdated. It also seems geared towards the more technically minded, even if they are not project managers.
Pricing: $15 – $25/user/month
4. Monday, formerly daPulse
In recent years daPulse went through a transformation, broadening its target market and changing its name to Monday. Monday made this list of Wrike alternatives because of its recent pivot into the market.
Pros: An original approach is beneficial because not every team functions the same. Many project management tools, such as Wrike, simply offer lists of tasks. Monday realizes the benefit of everyone seeing the end result. This is why Monday helps teams visualize the whole project via boards and phases of approval.
Cons: Similar to how other free-to-paid solutions work, where each tier gives you more features, the most useful features for teams are only in the Enterprise tier.
Pricing: Starting at $39/month for five users
ClickUp was founded on a core philosophy of bringing everything together and was designed for multiple types of workflows.
Pros: ClickUp is a simple, yet intuitive project management platform for managing projects and teams of smaller sizes. It features a hierarchy of different project views and boasts an easy to navigate, very colorful user interface.
Cons: ClickUp is designed to be an all-in-one solution and that does come at the expense of having features you would see in a dedicated project management solution. The varying levels of functionality outside its project management capabilities can be overwhelming to new users. Some people find the number of functions and integration options make it too difficult to adopt successfully.
Pricing: Free – $9 user/month for Business, Enterprise plan quoted.
NutCache has a concrete and focused vision, which means they will help you to stay focused on achieving your goals. The Nutcache approach is simple: Team up, organize, track, and deliver.
Pros: Nutcache is a solution designed around the project delivery lifecycle from the initial project estimate to the final client billing. One of the advantages of Nutcache is that it’s built to help you easily bill clients who are charged by the hour. If you handle many small projects and bill your clients hourly, this might be the right solution for your team.
Cons: An accounting firm designed Nutcache as invoicing software. Like many other Wrike alternatives and Wrike itself, it has grown into project management and is missing traditional project management functionality like Gantt Charts and customizable templates. Nutcache also only supports Agile projects, not projects using more common methodologies such as Waterfall.
Pricing: $6 – $12/user/month
Based in Chicago, IL, USA, Basecamp is one of the most familiar project management tools for project managers and business professionals. Basecamp simplifies project management so that it’s easily understood by most people. Basecamp makes the list of Wrike alternatives because sometimes users need to check out a more simple way to manage projects.
Pros: Basecamp is an attractive piece of collaboration software because it is easy to use for most people. While Basecamp doesn’t have the more advanced project management features like Gantt charts, time tracking, and dependent subtasks, it is perfect for teams that don’t need all the bells and whistles.
Cons: Basecamp is excellent for starting one or two projects, but their views are too simple once you need projects for different needs or tasks or groups. It lacks a central organizing feature, like workspaces, to help you manage work for various departments or business units.
Pricing: Personal is free, Business is $99 per month for unlimited users
Smartsheet helps you keep track of projects through an application similar to spreadsheets. Smartsheet makes the list of Wrike alternatives because of their vastly different ways of managing projects. Smartsheet is by spreadsheets, Wrike is by tiered folders.
Pros: You might be a natural Smartsheet user if you dream in spreadsheets because Smartsheet superpowers the traditional spreadsheet. You can combine formulas with standard project management features like Critical Path.
Cons: If your team is adept with spreadsheets, then Smartsheet may work. But once you start adding multiple projects, the number of sheets will overwhelm you. And then you’re back to where you started–no workable solution for any of your projects.
Pricing: Individual plan $14/month, Team plan $15/user/month, Business plan $25/user/month, and Enterprise plan quoted
Trello, a subsidiary of Atlassian, focuses on the Kanban-style of project management. Trello shows each project as an individual “board,” which is then broken up into “lists” and “cards.”
Pros: Not all project management solutions are ideal for a smaller set-up. Freelancers and small businesses find Trello the perfect match due to its user-friendly approach, which works so well with smaller teams. Unlike Wrike, where training is needed to make use of features, Trello easily provides you with the basic requirements to increase productivity.
Cons: For larger or expanding teams, Trello is harder to use, track, and keep up to date. Trello is a poor choice for project managers concerned with estimates, budgets, and dependencies. It also lacks the reporting features of a more powerful tool like Workzone.
Pricing: Free – $20.83/user/month
WORK[etc] CRM combines a traditional CRM with project management. It is a comprehensive and complete sales, project management, support, and billing tool.
Pros: WORK[etc] is another application many small businesses enjoy using. Two-person teams can easily use it to find the ideal way of communicating and sharing information, so projects keep on moving forward.
Cons: Because the tool is so robust, it can take a lot of set-up and configuration to get it to do what you need. There also tends to be a steep learning curve, and the price can be prohibitive for some teams.
Pricing: $78/month for up to 2 users, $195/month – $395/month for 3 users (with $49– $59/month for each extra user); Enterprise quoted separately
11. Function Point
Function Point is an agency management software designed to meet the unique needs of creative and design companies.
Pros: If you’re part of a creative and design company, you may appreciate a tool designed just for your needs. The software offers project management, time management, budgeting, and supplier management functions.
Cons: The amount of information can be intimidating for new users, and some people complain that there is a lack of ability to customize workflows. User-interface could be improved.
Pricing: $44/month/user for 1–9 users, $39/month/user for 10–29 users, and $37/month/user for 30–49 users; Enterprise (50+ users) quoted privately
Workfront was founded in 2001 and serves Enterprise level customers primarily combining complex project management with issue tracking, document collaboration, and portfolio management. It also added proofing capabilities through its acquisition of Proofhub in 2015.
Pros: Workfront is perhaps the most full-featured software on this list of Wrike alternatives, next to Microsoft Project. It covers all the aspects a team needs for functionality, such as timesheets, assignment tracking, and planning tools.
Cons: Since Workfront is an Enterprise level tool, it may be too complex and too pricey for small to medium sized businesses and teams. It’s not the most straightforward system to learn, so expect a lot of onboarding time with an uninspiring interface.
Pricing: Not public, request pricing
Insightly, Inc. is a private tech company headquartered in San Francisco, California. Insightly was designed specifically for marketing and sales teams.
Pros: Here’s another excellent option for a specific niche because Insightly gets terrific reviews from sales teams. The Insightly features include tracking activities, updating information on prospective clients, and generating reports. It also has a mobile app.
Cons: Insightly offers a marketing solution, a CRM solution, or a combo package, each with multiple price points. So, figuring out which option is right for you can be challenging. The software doesn’t have a lot of integration and doesn’t scale very well with growing teams.
Pricing: $29– $99/user/month for the CRM, $299–$1,299/month for the marketing software; bundles quoted individually
LiquidPlanner gives users a customized approach that enhances the management process for leaders in the manufacturing and technology spheres.
Pros: Do you have difficulty scheduling your projects? Whenever you change a task priority or assign more work to your team, the timelines in LiquidPlanner automatically adjust and update everyone.
Cons: LiquidPlanner was primarily designed for technical users, so your team may struggle with adoption if they’re new to project management software.
Pricing: $45/user/month, with an Enterprise package privately quoted
Asana is a popular project management solution that has a lot of name recognition behind it. Check out this post that covers a complete list of Asana alternatives.
Pros: Asana is fantastic for a few basic projects — it’s color coding and folder structure help with that. It’s generally a hit with smaller teams, and capable of integrating with a wide variety of other software. With multiple pricing tiers, teams can incorporate traditional project management features as needed.
Cons: It lacks subtasks, project templates, Gantt charts, or any other powerful reporting capability. It’s usually too simple as your team grows and changes. A drawback of Asana is having to rely on adding modules and plugins for extra functionality –- making it difficult to scale.
Pricing: Free – $24.99/user/month; Enterprise quoted privately
Jira is the flagship product of Australian software developer Atlassian. It is best known as the leader in DevOps and can support Lean and Agile project management. Jira started out as bug tracking software but has since grown into a popular project management tool.
Pros: Jira is highly customizable, with more than a thousand add-ons and the ability to integrate with hundreds of other tools. Jira can create great reports for both road-mapping and agile project management. It also has issue-tracking and prioritization capability.
Cons: JIRA has the unique feature of being designed specifically for software development teams. If you’re not on a development team, then JIRA is way too challenging to use or understand.
Pricing: Free – $14/user/month
17. Microsoft To Do (formerly Wunderlist)
Microsoft recently bought out Wunderlist, and as of May 6, 2020, the software is disappearing. It has been officially replaced by Microsoft To Do, which essentially provides the same functions. Wunderlist originally made the list of Wrike alternatives because teams found its simple shared to do lists as good enough for their simple project management.
Pros: If all you need is an intuitive to-do list, this might be the solution for you. With Microsoft To Do, you can easily make activity lists and assign tasks to team members. It’s a great way to stay on top of what needs to get done each day.
Cons: Microsoft To Do isn’t capable of tracking projects or workflows. It also can’t manage dependencies, track critical path, or create reports and visuals like Gantt Charts. So, while it’s great for monitoring your personal tasks, this probably isn’t the best fit for projects.
Clarizen is a work management solution that offers both project management functions and other business tools. for teams to engage with their company. Clarizen makes the list of Wrike alternatives because the two companies are frequently compared against each other.
Pros: Clarizen has features that aren’t found in typical project software solutions, including accounting and sales functions. It allows you to scope, size, and schedule a project quickly. Clarizen provides cross-department insights to help teams determine scope, scale, risk, and work estimates.
Cons: Clarizen is able to support management structures of significant proportions, but smaller companies and startups will probably not find it suitable for their needs. It’s an enterprise-level solution that will take a while for your team to learn how to use it.
Pricing: Only available upon request
ProWorkFlow was created by Julian Stone in 2002 as web-based project management software. It was then acquired by ProActive Software Limited the following year.
Pros: ProWorkFlow is another one of those programs bursting at the edges with just about every project management feature you could ever need. The software’s biggest strength is its customizability. You can create different views for different types of employees, or even specific views for individual employees. If some people only need to see the tasks they’ve been assigned, then that’s all they’ll see.
Cons: ProWorkFlow can be intimidating for the person setting it up. There have also been complaints that the reporting tools and templates are quite limited. Another common critique is that the mobile app needs work.
Scoro offers a suite of products including CRM and project management solutions.
Pros: One of Scoro’s advantages is that it allows you to have your CRM and project management tasks all in one place. It’s also suitable for client work, as the software combines time tracking, billing, quoting, and invoicing.
Cons: When compared to stand-alone project solutions or CRMs, “comprehensive” solutions like Scoro aren’t as robust –- It’s simply trying to do too many things at once.
Based in Raleigh, NC, Podio was purchased by Citrix in 2012. Podio is designed around the idea of transparency and its “open-plan online office.”
Pros: Podio creates a picture to keep team members up to date via a brilliantly designed dashboard. You also have the benefit of keeping up to date with members through dynamic communication tools.
Cons: Podio isn’t built for large projects or portfolios. It lacks an all-projects dashboard or portfolio view to help you get a handle on all active projects.
Pricing: Free – $24/user/month
Acquired by Planview in 2017, Leankit was added to Planview’s productivity suite to attract engineers and maximize Leankit’s lean project management approach.
Pros: Emphasizing optimization and eliminating waste for engineers, Leankit embraces Lean project management. It incorporates visualization boards (the Kanban approach) to help you quickly see the status of all your project tasks.
Cons: If you’re not already using a Kanban-like approach for all your projects, this tool might result in too much change and not enough flexibility for your team. A project management tool should fit into your workflow, not completely change it.
Pricing: $19/user/month – $29/user/month; Inquire about Enterprise pricing.
If you’re looking for the ideal partner in managing your project, you’ll need to figure out what your preferences and requirements are. It’s a fact that different project management tools will be beneficial for different types of people and companies.
For a solution that has the “just right” mix of simplicity and features as one of the platforms on this list of top Wrike alternatives, Workzone will stop your project management frustrations and help you manage your projects effectively–without the technical PMP knowledge.
Does your team need a powerful project management tool that the whole team can use? Workzone may be just the ticket…
Does your team need a powerful project management tool that the whole team can use? Workzone may be just the ticket…