Why you need a ClickUp Alternative
ClickUp calls itself the “one app to replace them all,” promising to bring order to your world of never-ending screens, emails, and push notifications. With an intuitive interface featuring a variety of views and integrations, it’s an attractive project management option when you’re in search of an all-in-one solution. Lofty statements like that means there’s competition to top a list of ClickUp alternatives.
But having it all can be overwhelming, frustrating team members and challenging complete adoption of the platform, leading you back to square one in search of a new project management tool.
Where to begin? We know it’s challenging to find the time for one more thing. It’s one of the main reasons you’re seeking a project management tool in the first place.
Start with this comprehensive – and free – comparison of project management options.
Ranking the Best ClickUp Alternatives for Project Management
About the #1 Ranked ClickUp Alternative: Workzone
Better visibility to your team’s work
ClickUp is great at managing simple task lists but lacks advanced visibility in key areas.
Only Workzone lets users see all their projects in one glance on its Project Dashboard.
Expert project managers by your side
ClickUp offers a free trial, but limited personalized onboarding and support.
Workzone provides unlimited support for every customer. No other software on the market offers such an extensive onboarding and training process included with their subscriptionLearn more
Everything you need to manage your projects
ClickUp offers an updated interface but lacks the most critical tools most teams need to be successful.
Perfected over 20 years, Workzone combines ease of use with robust functionality. Giving you access to advanced features that help you manage projects more successfully.View the product tour
Since its debut in 2016, ClickUp has helped teams stay connected. Drawn in by an intuitive user experience, the vast array of feature set-ups and integrations soon prove to be too much of a good thing. Rather than one size fits all, we know that every organization has its own specific needs and requirements to make the most of its project management solution.
- Update projects on the go and with ease
- Know what your team is working on at any given moment
- Allows a variety of project views and integration options
- That same variety of project views and integration options can overshadow the platform’s simplicity of use
- Issues with the app functionality impairs the convenience of working seamlessly from desktop to device
- Lack of customized reporting
Reviews from the #1 Rated ClickUp Alternative: Workzone
Top 21 ClickUp Alternatives for Project Management
Workzone has been helping teams manage their workflows with precision and success since 2002. Workzone is known for investing in their customers by providing exceptional customer onboarding support and ongoing service.
Pros: Workzone is more than just a software solution. Workzone is a project management partner. The team at Workzone helps build the foundation, processes, and discipline needed to drive project management success through the application of a proven adoption and training program.
Compared to ClickUp, Workzone offers:
- Clean, intuitive design
- Project dashboard provides a portfolio view of all projects
- Personalized to-do lists help keep team members on track
- Customized project intake forms and reporting features
- Project request forms and approval workflows
- Ability to associate, share, and store documents by each project
- Interactive Gantt Chart and Calendar for visual project tracking
- Capability to set permission levels by project and document, so each person sees only what’s appropriate
- Unlimited Support and comprehensive onboarding so your team will get up to speed quickly
Cons: Some users feel the search function could be improved.
Workzone will scale with the growth of your organization, providing the same value as needs change. No more searching for a new project management platform.
LiquidPlanner makes the list of ClickUp alternatives because it lives up to its name providing fluidity and flexibility. Users like the efficiency of its drag and drop interface alongside its robust tracking capabilities. Making a change to a task? LiquidPlanner has a global update feature to make sure everyone is kept up to date. LiquidPlanner has the additional capability of tracking and coordinating resources, providing ease in staffing and other related tasks.
Pros: Like ClickUp, LiquidPlanner allows you to see the 30,000-foot view of your projects as well as the status of what your team is working on. LiquidPlanner also offers a dynamic timeline capability. With this feature, anytime new work is assigned or project priorities change the timeline is automatically adjusted for the new information. Your team saves time and the project stays on track.
Cons: LiquidPlanner’s decision to use a Gantt chart as its main interface is great for some projects but not all. This format can also create confusion, leading to a lag in adoption. Considering it takes a significant investment of time to get LiquidPlanner set up, it may not be ideal for everyone.
If you’re new to using a project management tool, Basecamp is a great place to start thanks to its ease of use and little to no barriers to onboarding. It’s a good entry-level learning experience for teams, allowing them to see the benefits of using a platform for project management. The downside is your organization may soon outgrow it…and you might find yourself on a list of Basecamp alternatives soon enough.
Pros: Basecamp is ideal for teams new to using a project management tool. It easily brings order to planning, especially for those trying to make a go of it with spreadsheets and email. Basecamp brings order and a “base camp” (see what we did there?) for teams that don’t need all of the additional features of Clickup.
Cons: Basecamp’s simplicity can also be its disadvantage. Where ClickUp provides an overall view of projects in motion, Basecamp only offers a single project view. It also lacks the deeper dive features ClickUp offers like portfolio and resource management, time and expense tracking, and budget management.
Pricing: $99 per month for unlimited users.
Like Basecamp, Asana brings order to your project management without distraction. Ideal for small teams, Asana provides task organization, file sharing, and messaging. Its intuitive design means everyone can be up and running in no time. It’s best used with smaller teams and if your projects require in-depth reporting, you might want to consider an alternative.
Pros: For teams not certain they need the power of Clickup but don’t want to set up shop in a platform only to quickly outgrow it, Asana is a great choice. Asana offers a number of pricing and usage tiers, so it can expand along with your projects and teams. Asana is also list-based but allows for a number of different types of project views.
Cons: ClickUp has the edge with the ability to add recurring tasks. The lack of this feature in Asana could make using it tedious and inefficient. Asana also does not offer the phone support and 24/7 access to live representatives that ClickUp provides.
Pricing: Free for teams up to 15; Premium ($9.99/user/month); Enterprise (quoted)
If you’re seeking a solution that provides project management and a CRM, Scoro could be a good choice. Scoro makes the list of ClickUp alternatives because provides combined time tracking, billing, quoting, and invoicing, making it a one-stop-shop for your workflow needs. That said, users have found that this tool gets them close to perfect, but some integrations – like tracking projects and Quickbooks – don’t work the way they should.
Pros: The combined time tracking, billing, quoting, and invoicing is convenient and not entirely available with ClickUp. Depending on the depth of your project management needs, this could be the perfect solution.
Cons: The downside of Scoro’s “one-stop-shop” capability is that neither the project management nor the CRM on their own are as robust as you may need them to be. The sharing of capabilities can get in the way of proper tracking and reporting. You’d be better off using ClickUp and its integrations to get the job done.
Pricing: $22-$55 / user / month
Like SmartSheet, Airtable grew from a spreadsheet format to a complete project management platform. Users like that it allows work to be arranged in custom fashion, thanks to its robust filtering and sorting capabilities. Airtable also has a function where you can create a custom app for your campaign or organization. Airtable is not as reliable when it comes to an organized hub for team communication. The learning curve with Airtable can also be challenging.
Pros: Airtable is ideal for teams seeking the ease of a spreadsheet that brings the power and functionality of a database. It provides a variety of views, including calendar, kanban, and timeline, and its live update function helps keep your team organized.
Cons: What makes some people love Airtable can also be the reason others choose another platform. Some teams have had issues making the transition from spreadsheets to Airtable’s interface and use with larger teams is costly.
Pricing: Free up to 1,200 records and 2GB attachments per base; Plus ($10/user/month); Pro ($20/user/month); Enterprise (quoted)
Podio is an “all-in-one” solution that brings your entire team to your desktop. A big reason Podio was picked for this list of ClickUp alternatives is that it was designed to be as intuitive as social media platforms. Podio works great on mobile and in the app. While it has the unique added benefit of peer recognition and built-in sharing, it’s missing the engine of a built-in project structure and a project overview dashboard. So if you’re looking to Podio to get organized, it may not be the right fit.
Pros: Podio stands out from other project management tools thanks to having intuitive social features like built-in sharing and peer recognition. With its mobile-forward design, Podio is great for teams on the go allowing teams to stay on track whether using it via desktop or an app.
Cons: Many first-time users have difficulty with onboarding, making it a challenge for full-scale adoption. Podio lacks the budget management and customizable template features provided in Clickup. Also missing are essential project management features such as an all-projects dashboard or portfolio view.
Pricing: Free, Basic ($9/user/month), Plus ($14/user/month,) and Premium ($24/user/month.)
Teamwork is a comprehensive project management tool ideal for anyone from self-employed individuals to large teams. Its intuitive interface makes for easy adjustments and updates. A primary reason Teamwork makes this list of ClickUp alternatives because the dashboard allows users to see the progress of projects and individuals and locate information quickly. Teamwork does have a significant learning curve and making changes in offline mode can be a challenge.
Pros: Teamwork is ideal for teams who do best using a Kanban-based project management tool. Adding to the visual functionality, Teamwork brings the security of privacy and permissions, the efficiency of real-time team member status updates, and invoice tracking. What’s more, Teamwork offers a full suite of productivity tools such as a sales CRM, chat, and help desk software that you can choose to integrate with its project management software.
Cons: Unlike Clickup, which provides a variety of features and integrations, Teamwork is missing many of the advanced features users have come to expect from their project management tools. A few tedious drawbacks can also lead users away from Teamwork, such as its inability to bulk move tasks. Instead, everything must be done on an individual basis, which naturally takes more time. Another nuisance is the inability to save filters, they must be reapplied each time.
Pricing: Free, Deliver ($10/user/month); Grow ($18/user/month); Enterprise (quoted)
Monday is very user-friendly, helping teams visualize the entire project using boards and phases of approval. One of the main reasons Monday was chosen for this list of ClickUp alternatives is because it uses color as a primary tool to separate projects and status. The two software are probably the most colorful tools on the market today.
Pros: Each board can be customized and Monday’s colorful coding system allows for at-a-glance status updates. The lower initial price point makes it easy for small teams to start using some basic project management features that can help them be productive.
Cons: However, similar to the free-to-paid alternatives where each tier gives you more features, the really useful features for teams are reserved for the highest-costing Enterprise tier.
Pricing: Starting at $39/month for 5 users
Mavenlink is ideal if you need a project management tool that includes detailed security permissioning. Highly customizable and offering many advanced project features, Mavenlink provides a robust resource and task tracking capability as well as finance-tracking functionality. On top of all that, Mavenlink offers customization and many advanced project features. With all of these features comes a steep learning curve.
Pros: Mavenlink includes detailed security permissioning, which is great — and necessary — critical if you have a highly sensitive project with a lot of security and access concerns. The tool is also highly customizable and offers many advanced project features.
Cons: The most glaring downside is the complex nature of Mavenlink coupled with a lack of training and support. This creates a challenge from the start and the learning curve doesn’t get much better. Unless you truly need the security Mavenlink provides, your time might be better spent with another option.
Pricing: Starts at $19/user/month; Enterprise packages quoted separately
Trello is a simple, user-friendly tool that appeals to teams that need to manage small, simple projects. Trello uses the Kanban-style of project management, presenting each project as a board organized into lists and cards. Cards can be dragged between lists as they reach different stages. It’s easy to use across mobile and desktop, and you can even create cards via email. Trello also allows participation by external users (vendors, clients) on boards pre-determined by the team. What Trello brings in ease of use and collaboration it lacks in the ability to track estimates, budgets, and dependencies. It’s also without the reporting features of a robust tool like Workzone.
Pros: Trello is popular because it’s easy to use and most of the features a team might need are accessible at the free level. Trello uses the kanban style of drag and drop cards, making it easy to use and share task lists. Trello extends collaboration to members outside your team – like clients.
Cons: The trouble starts when your projects become more advanced. Trello is harder to use, track, and keep updated when used by larger or expanding teams. It also lacks ClickUp’s ability to track budgets and monitor expenses.
Pricing: Free plan, Business Class plan for $9.99/user/month, Enterprise plan for $20.83/user/month at the most (quoted)
Bitrix24 is another tool that combines many aspects into one tool, connecting project management tasks with a CRM tool and a social intranet. This is great for keeping track of all team communications, project status, and company-related updates in one place. One issue with this is that each pricing tier of Bitrix24 has limits on storage, task and project quantities, communication volume, and more. It’s difficult to know which option is right for your team, and you may find it necessary to purchase a more expensive tier just because you’ve reached a limit. Bitrix does have self-hosted and cloud-hosted versions.
Pros: Bitrix24 is a solid choice for its ability to keep all of your conversations, projects, and company updates in one place. You can also choose from self-hosted and cloud-hosted versions of the software, depending on the needs of your team.
Cons: Bitrix24 has its limits, literally. Each tier sets limits for storage, the number of tasks and projects, the volume of communications, and beyond. This can complicate choosing the best option for your team. You may have to select a more expensive tier just because you need a higher limit on one or two features.
Pricing: Free, Start+ ($24/month), CRM+ ($69/month), Project+ ($69/month), Standard ($99/month), Professional ($199/month)
Primarily designed for customers in the IT industry, ProjectManager.com is a robust and technical project planning software. Think of it as a combination of Trello and TeamGantt.
ProjectManager.com is known for being user-friendly and effective in keeping projects and teams organized. From managing and reporting progress, to tracking time and facilitating collaboration, ProjectManager.com offers a full suite of project management functionality, although it does lack customization of alerts and reports.
Pros: ProjectManager.com helps you manage and report progress, track time, and collaborate. It’s a great fit for an IT team that loves the Kanban method of project management. It’s user-friendly and also supports both Agile and Waterfall project methodologies.
Cons: The devil is in the details, and ProjectManager.com doesn’t offer the ability to use subtasks. Its Kanban style isn’t suited for managing long or complex projects and reporting is limited (you cannot filter). There is also limited customization, especially for alerts and reports.
Pricing: $15 – $25/user/month
TeamGantt has an intuitive interface and an easy learning curve, making it a popular option for those seeking Gantt chart-based project management. TeamGantt users can know the status of a project at-a-glance, with the added benefit of time tracking. The drawback with TeamGantt is when projects would benefit from integration with other systems and vendor. When you hit the limit of TeamGantt’s capabilities, it’s time to move on to a more comprehensive project management tool.
Pros: If your team thrives using Gantt charts, their choice is right here in the name – TeamGantt! The interface is designed around organizing your team members task assignment on the timelines. The Gantt charts in this tool are flexible, dynamic and offer an easy way to manage projects.
Cons: Gantt charts are great, but they aren’t everything. If you need more project management capabilities, you’ll do better with a tool like ClickUp, which offers Gantt chart capabilities. TeamGantt also doesn’t allow the upload of projects from Excel or MS Project.
Pricing: Free, Standard ($24.95/month), Advanced ($29.95/month)
15. Zoho Projects
Zoho provides a CRM that unites an organization’s sales, marketing, and customer support. Zoho Projects is a Project Management component, offering a cost-effective solution. Zoho Projects makes the list of ClickUp alternatives because it is a popular add-on to its ecosystem. However, because project management is not Zoho’s primary focus, you will find it lacking in ease of use and advanced features. If you already use Zoho’s other solutions or are looking for a complete CRM tool, this might be the right fit for you, especially since Zoho allows you to add unlimited users on any software plans at no extra cost.
Pros: If you are already using the Zoho suite of products, adding Zoho Projects is the best move. Unlike many similar solutions, Zoho Projects allows you to add unlimited users on any software plans, at no extra cost.
Cons: Because Zoho Projects is part of a larger software ecosystem, it does not have the same ease of use as simpler or more focused project management tools. This also means Zoho Projects is missing the more advanced features a tool like ClickUp provides.
Pricing: Ranges from $12–$100/user/month.
Wrike has all the features one would expect at the large business or enterprise level, but it also scales well for use by smaller teams. Whether you need task-based project management tools like collaborative editing and calendar synchronization or require strong security, resource management, and budget tracking, Wrike delivers (which is why it was added to the list of ClickUp alternatives). Wrike also offers customization and integration with many popular tools and apps, which at times can create issues with onboarding.
Pros: Wrike allows your team to manage projects in the way that makes them operate with the most efficiency. Offering a number of organization and viewing options like timelines, Gantt Charts, Kanban boards, and cards, your team can put their best focus on the work. Wrike also offers robust API/Integrations.
Cons: That same strength of customization can also be a weakness. For some, Wrike can be hard to learn. Wrike was originally designed as a document-sharing solution grew into a project management tool. Because this was a progression and not a redesign, the product is left with a hard-to-navigate folder-based system that just continues to add layers.
Pricing: Free – $36.40 per user per month, Enterprise plan quoted
If your team is accustomed to using spreadsheets to manage projects, Smartsheet could be the perfect fit. Smartsheet takes spreadsheets to the next level, allowing versatility and customization as long as your team is comfortable with the initial set-up. Smartsheet allows you to combine formulas with standard project management features making it a solid option. If you plan on managing multiple projects with Smartsheet, you may run into issues keeping track of everything, putting you right back where you started.
Pros: If your team loves managing projects in Excel but needs a tool with more robust features, Smartsheet could be your answer. Smartsheet was created to take the traditional spreadsheet to the next level. It combines the use of formulas with traditional project management features such as Critical Path management.
Cons: Since the tool was built for the spreadsheet ecosystem, its interface is limited when it comes to robust project management. The ability to create an unlimited number of “sheets” like in Microsoft Excel could lead to problems such as a slowed down or constantly crashing system.
Pricing: Individual ($14/month) Team ($15/user/month), Business ($25/user/month), Enterprise (quoted)
The bonus of using Freedcamp is right there in its name. Freedcamp offers many of its features – including project planning and collaboration – free of charge. The advanced features are also available to nonprofits, teachers, and students at no charge. If a basic, easy-to-use project management tool is what you’re looking for, Freedcamp fits the bill nicely. If you need budget and idea management, testing management, and Gantt chart integration, you will need to consider advancing to a paid version.
Pros: To start, it’s free (to most users, that is). Many users find it is customizable and offers many different views and functions. It can be a simple task manager or a complete planning tool.
Cons: Because Freedcamp is free, it is also one of the simpler tools on the market. Users have found that it isn’t very intuitive, making onboarding and adoption a challenge. It also doesn’t support some more advanced features like task dependencies.
Pricing: Free, Lite ($3.99/month), Business ($8.99/user/month), and Enterprise (quoted)
Redbooth is an easy-to-use online task and project management tool designed to help teams improve productivity. Redbooth has clean simplicity and intuitive design, but it also offers assignable subtasks, productivity reports, and more, including generating interactive Gantt charts. One drawback is the tool’s inability to complete mass uploads of tasks or data from Excel, impairing onboarding.
Pros: Redbooth brings additional functionality for teams who prefer using Gantt charts. It also offers advanced features such as assignable subtasks, productivity reports, and more.
Cons: Some users complain that the software’s customization capability is limited. It is missing key project management capabilities found in ClickUp and other ClickUp alternatives, like calendar management, contact management, content management, discussions/forums, and document management.
20. Teamwork Projects
Teamwork Projects is great for those seeking the card-based experience of Trello but with advanced reporting features. Teamwork Projects also provides privacy and permissions, real-time team member status updates, and invoice tracking. For organizations seeking a complete suite of productivity tools, Teamwork offers integrations such as a sales CRM, chat, and help desk software to integrate with this Teamwork Project software.
Pros: Teamwork Projects is full of features that make it a great fit for a solopreneur or large teams. Teamwork Projects allows users to customize projects, using the features that suit each specific need, such as milestones, messages, time tracking, billing options, user options, task lists, etc.
Cons: Despite its flexibility, the user experience is lacking. The reporting feature is not as customizable as desired and many found there to be a steep learning curve.
Pricing: Teamwork offers four different plans: a Small Office plan for $44.92/month, a Professional plan for $136.58, a Business plan for $228.25/month, and an Enterprise plan which is quoted upon request.
21. Google Sheets
Google Sheets is a free alternative that can work nicely if you’re seeking a basic way to manage your projects, especially if your team is used to working in Excel or Google Sheets. Google Sheets allows you to track, update, and collaborate on projects in a shared spreadsheet in real-time. You can create your own timeline, plan, or Gantt chart using one of the Google Sheets templates. Of course, as your need for additional features increases, you’ll want to consider other project management tools but if you’re a small team Google Sheets can be a good place to start.
Pros: If you’re seeking a simple, spreadsheet-based experience, Google Sheets is the way to go. The ability to collaborate on the same spreadsheet in real-time across your team is a definite advantage. Using the provided templates and Gantt charts also allows Google Sheets to be a contender to teams preferring a spreadsheet base for their project management.
Cons: As soon as your project management needs move beyond what a shared spreadsheet can handle, no nifty template will save you. Google Sheets lacks the functionalities of a more complete project management tool, like a basic dashboard, task assignments, reporting, and more.
Pricing: Free (outside of the cost of GSuite)
As you can see, in 2021, ClickUp isn’t the only option out there for project managers. There are many ClickUp alternatives specialized for any imaginable type of project, team, or company, it’s just about finding the right one. Hopefully, one of these free or paid ClickUp alternatives is the perfect fit for you. Also, be sure to check out this complete list of other project management software alternatives.
Does your team need a powerful project management tool that the whole team can use? Workzone may be just the ticket…