Project management software for healthcare
HIPAA-compliant Project Management. Made Simple.
24+ years helping healthcare teams get more done with a system everyone, from administrative teams to clinical, can pick up in minutes.
BUILT
FOR
- Marketing
- Operations
- IT
- PMO
- Quality
- Service Lines
- Cross-functional Teams
- Org-wide Use
Across
- Hospitals & Health systems
- Medical Groups
- Academic Medicine
- Health Plans
- Outpatient Networks
- Senior Care
TWO DECADES OF SERVING TOP HEALTHCARE TEAMS
Workzone really walks the tightrope between robust project management software and something simple enough for real-world use. My colleagues loved it from the get-go!
Marcia Ciro
Tufts Medicine
Healthcare realities as the starting point
Our thesis for healthcare project management
| The Healthcare Reality | The Workzone Approach |
|---|---|
| Projects span clinical and administrative teams | Bring clinical, admin, and leadership into one shared workflow |
| Patient care always takes priority | Cut manual admin work so staff can focus on patient-centric care |
| Regulatory and approval steps are built into the work | Embed compliance and approvals into the workflow from the start |
| Shared teams support many initiatives at once | Real-time visibility into workload, dependencies, and at-risk projects |
| Too much coordination happens in email and spreadsheets | One simple place to see what you own, what’s next, and what’s at risk |
The structure healthcare teams need. The simplicity busy staff need. The support to make it stick
CORE CAPABILITIES
Manage healthcare
work in one simple place.
From clinical requests and service-line campaigns to enterprise PMO rollouts. Built simple so frontline staff actually use it, and robust enough to give leadership complete visibility.
01 PROJECTS
Track Every Healthcare Project
Track service line launches, facility expansions, and compliance audits in one shared view.
02 REQUESTS
Centralize Project Intake
Give clinical, operational, and administrative teams a single front door for project requests.
03 APPROVALS
Speed Up Reviews & Approvals
Route patient collateral, clinical policies, and provider communications without email bottlenecks.
04 COORDINATION
Coordinate Across Teams & Locations
Keep Clinical, Operations, IT, Quality, and Marketing aligned across care site handoffs.
05 WORKLOAD
Balance Team Workloads
See actual staff and department bandwidth across competing initiatives before burnout occurs.
06 TEMPLATES
Standardize Repeatable Workflows
Turn clinic openings, regulatory audits, and service line rollouts into repeatable blueprints.
07 REPORTING
Give Leadership Clear Visibility
Give hospital presidents, CMOs, and board members instant visibility into progress and risk.
THE HEALTHCARE VETTING CHECKLIST
Built to support work that touches protected health information
Independently audited, report available
Role-scoped reviewer access for clinicians and executives
Microsoft Entra ID, Okta, Google
Questionnaires answered during evaluation
Separate service lines, departments, and locations
Need a security questionnaire or compliance documentation for procurement? Our team provides documentation during evaluation.
SUPERCHARGE PROJECT MANAGEMENT
Make the most out of Workzone
Connect the tools your teams already use, and let AI handle the busywork without adding complexity.
INTEGRATIONS MADE SIMPLE
9000+ tools. Fully managed.
Connect Workzone to the tools your team already uses. Tell us what else you use, and we'll take it from there, from the first idea to ongoing management.
1
You tell us where work gets stuck
Share the tools you use and where things slow down.
2
Our team builds and tests it for you
Workzone owns the setup from start to finish.
3
We monitor and maintain it, forever
Real people keep it running as your tools evolve.
- Everything is managed in-house. No third-party vendors or outsourcing.
AI that doesn’t overwhelm
Just ask. Workzone does the admin.
Thoughtful AI tools that save time and reduce risk, with your people keeping the judgment.
How we build it
No third-party AI providers.
HIPAA compliant, SOC 2 audited.
No surprise bills as usage grows.
Admins and users switch it on or off.
ADAPTS TO EVERY HEALTHCARE TEAM
Flexible for every team.
Standardized organization-wide.
PMO, IT, Operations, Marketing, and Quality don’t work the same way. Workzone gives each team the flexibility to manage their work while standardizing visibility, accountability, and execution across the organization.
WORKZONE FOR PMO
Portfolio Visibility Without Enterprise Complexity.
Give your PMO the portfolio visibility, governance, and resource control it needs, while keeping Workzone simple enough for clinical, operational, and executive stakeholders to actually use.
WORKZONE FOR MARKETING
Request To Delivery. Faster & Compliant.
Keep campaigns, creative requests, patient communications, and approvals moving across service lines and locations, with every stakeholder, deadline, and review in one place.
WORKZONE FOR OPERATIONS
Standardize Operations. Without Slowing Teams Down.
Manage process improvements, new service launches, operational readiness, and multi-location initiatives requiring coordination across clinical and administrative teams.
WORKZONE FOR IT
Enterprise Projects. Without Enterprise Overhead.
Give IT the structure to manage implementations, integrations, cybersecurity, and system-wide initiatives without onboarding another complex platform for clinical and business teams to learn (and ditch).
WORKZONE FOR QUALITY
Turn Improvement Plans Into Action.
Turn quality findings, safety initiatives, corrective actions, and compliance requirements into accountable work with clear owners, deadlines, documentation, and progress.
WORKZONE FOR SERVICE LINES
Launch & Grow Service Lines On Schedule.
Coordinate the planning, staffing, marketing, and operational readiness behind each service line launch or expansion, with clinical, administrative, and marketing work tracked in one place.
WORKZONE FOR REVENUE CYCLE
Keep Every Initiative Accountable.
Manage coding, denials, payer, and process improvement initiatives with clear ownership, deadlines, and documentation, so nothing stalls between departments or payers.
WORKZONE FOR HR
Onboard, Recruit & Develop At Scale.
Run recruitment drives, onboarding programs, training rollouts, and policy updates as organized, repeatable projects across locations and departments.
Proof of impact
What transformation looks like.
98%
Regal Medical Group’s Marketing team nearly doubled completed projects year over year without increasing team size.
Regal Medical Group
0%
Vitruvian Health saw 0% of tasks delayed by over 30 days despite managing 157 projects every month.
Vitruvian Health
150 Care Sites
Tampa General Hospital created a single source of truth across 9 departments, 600+ users, and 150 care sites while standardizing.
Tampa General Hospital
~80%
MercyHealth builds ~80% of its project plans from recurring templates, thereby eliminating the need to reinvent the wheel.
MercyHealth
3X
Tampa General Hospital’s PMO improved the accuracy of estimating future workload 3X, thereby enabling more data-informed hiring decisions and project intake.
Tampa General Hospital PMO
5-10 hrs
MercyHealth freed up 5-10 hours per week per team member by centralizing requests, projects, approvals, and deadlines in one place and across stakeholders.
MercyHealth Marketing
The value of time back
Real ROI for a 45 person healthcare team.
For a team of 42 members and 3 managers, Workzone estimates 3,738 hours saved per year by eliminating manual efforts.
Total dollar impact
Workzone investment
Return on investment
A human, in under 10 minutes
Here for the question behind the question
HUMAN SUPPORT THAT IS REFRESHINGLY ABUNDANT (SORRY BOTS)
Software alone doesn’t create adoption. People do.
We listen first, speak candidly, and shape Workzone around how your team really works. Then we stay with you after launch, helping people build confidence and keep improving.
3 to 4 weeks
Average time to go live, fully trained
Under 10 minutes
Response from a human who has all the context
Unlimited
Training and ongoing support
1 on 1
Project management coaching
See why healthcare
teams trust Workzone.
Software that keeps getting better.
“They understand healthcare is always evolving. So is their software. Workzone regularly solicits feedback from users and applies it thoughtfully. As good as Workzone is today, it’s going to be better tomorrow—and better the month after that. That mindset matters.”
Tampa General HospitalRead Story
Help within the hour, years in.
“The customer service is unmatched—50 out of 10. Even two or three years in, we can reach out and get help within the hour. That just doesn’t happen with most vendors.”
From 1,000 to 1,948 projects a year.
“When I came in, we were doing about 1,000 projects a year. Last year we completed 1,948. That 1,000-project increase wouldn’t have been possible without Workzone.”
Work that shows up for every hospital.
“Workzone has allowed us to show the work that we’re doing for each hospital and the system as a whole. We’ve made huge strides and it’s clicking for these team members. They now realize, ‘I want my work to show up on a report so the hospital president knows I’m working hard for them.’”
Realistic timelines, time tracked by client.
“Workzone has made my job so much better! We can now set realistic timelines and accurately track how much time we spend on different clients.”
Our input shapes future upgrades.
“It has been a highly useful tool for our team. I appreciate the way Workzone takes our feedback into the functionality of the tool and includes our input in future upgrades. It has helped us make the most of the tool.”
YOUR TEAM’S WORK MATTERS
Ready to see Workzone in action?
Simple project management software with real people ready to help you get started.
