HIPAA-compliant Project Management. Made Simple.
24+ years helping Marketing, Operations, IT, PMO, and cross-functional teams get more done across hospitals, health systems, and multi-location healthcare organizations.
Two Decades of Serving Top Hospitals, Health Systems, and Healthcare Teams
Manage Work in One Simple Place
Projects
Requests
Approvals
Collaboration
Resources
Everything You Need To Keep Healthcare Projects Moving.
From intake and planning to approvals, resources, and reporting, Workzone gives Healthcare teams the tools to manage complex, cross-functional work in one easy-to-use HIPAA-compliant platform.
See projects, deadlines, owners, and priorities in one place. Give teams visibility into their work while leadership can see progress across departments, service lines, and locations.
Use workload reports to see capacity across teams, spot overloaded resources, and make better assignments across competing Healthcare initiatives.
Capture requests from departments and stakeholders in one place, then prioritize and turn approved requests into actionable work.
Route files through built-in proofing and approvals, so clinicians, executives, and other stakeholders can review, mark up, and approve without email chains.
Use shared projects, task dependencies, files, and updates to keep clinical, operational, IT, Quality, Marketing, and other stakeholders working from the same plan.
Use project templates to standardize tasks, owners, timelines, dependencies, and approvals for recurring work across departments and locations.
Use dashboards and automated reports to show leaders what's on track, what's at risk, and where attention is needed across departments and initiatives.
Use integrations to connect Workzone with the tools your teams already rely on while keeping project execution centralized.
Every team gets 1:1 coaching, US-based support, and onboarding guidance—no extra cost.
Flexible For Every Team. Standardized Organization-wide.
PMO, IT, Operations, Marketing, and Quality don't work the same way. Workzone gives each team the flexibility to manage their work while standardizing visibility, accountability, and execution across the organization.
Portfolio Visibility Without Enterprise Complexity.
Give your PMO the portfolio visibility, governance, and resource control it needs, while keeping Workzone simple enough for clinical, operational, and executive stakeholders to actually use.
- Standardize project intake, scoring, and prioritization
- Manage portfolios, milestones, dependencies, risks, and resources
- Coordinate initiatives spanning departments and care locations
- Give executives visibility into project health and priorities
Request To Delivery. Faster & Compliant.
Keep campaigns, creative requests, patient communications, and approvals moving across service lines and locations, with every stakeholder, deadline, and review in one place..
- Centralize requests from service lines, departments, and locations
- Manage campaigns and creative production from request to launch
- Route content through stakeholder review, proofing, and approval
- Keep patient, physician, and community communications on schedule
Standardize Operations. Without Slowing Teams Down.
Manage process improvements, new service launches, operational readiness, and multi-location initiatives requiring coordination across clinical and administrative teams.
- Coordinate new services, programs, and location rollouts
- Standardize repeatable processes across departments and facilities
- Track ownership, dependencies, deadlines, and operational readiness
- Balance resources across competing improvement initiatives
Enterprise Projects. Without Enterprise Overhead.
Give IT the structure to manage implementations, integrations, cybersecurity, and system-wide initiatives without onboarding another complex platform for clinical and business teams to learn (and ditch).
- Coordinate implementations from planning through go-live
- Track technical milestones, dependencies, risks, and ownership
- Keep clinical, operational, vendor, and IT stakeholders aligned
- Manage technology initiatives across locations and systems
Turn Improvement Plans Into Action.
Turn quality findings, safety initiatives, corrective actions, and compliance requirements into accountable work with clear owners, deadlines, documentation, and progress.
- Track improvement initiatives and corrective action plans
- Assign owners, due dates, follow-ups, and required documentation
- Standardize recurring quality and compliance processes
- Give leaders visibility into outstanding actions, risks, and progress
Proof Of Impact:
What Transformation Looks Like
98% More Projects Delivered With The Same Team.
Regal Medical Group's Marketing team nearly doubled completed projects year over year without increasing team size.
0% Tasks Delayed By Over 30 Days Despite High Volume.
Vitruvian Health saw 0% of tasks delayed by over 30 days despite managing 157 projects every month.
9 Departments, 150 Care Sites, One Source of Truth.
Tampa General Hospital created a single source of truth across 9 departments, 600+ users, and 150 care sites while standardizing.
Up to 80% Automation Of Recurring Workflows.
MercyHealth builds ~80% of its project plans from recurring templates, thereby eliminating the need to reinvent the wheel.
Workload Estimation Accuracy Improved 3X.
Tampa General Hospital's PMO improved the accuracy of estimating future workload 3X, thereby enabling more data-informed hiring decisions and project intake.
Freed Up 5-10 Hours Per Member Per Week.
MercyHealth freed up 5-10 hours per week per team member by centralizing requests, projects, approvals, and deadlines in one place and across stakeholders.
Real ROI for a 45-Person Healthcare Team
42
Total of
team members
03
Total of
managers
$70k
Average salary of team member
$100k
Average salary of manager
Time & Cost Savings from Eliminating Manual Efforts
| Time Savings by Team Members per year (hours) | 3,220 | |
| Time Savings by Managers per year (hours) | 518 | |
| Total Time Savings per year at an organizational level (hours) | 3,738 | |
| Cost Savings by Team Members per year | $122,500 | |
| Cost Savings by Managers per year | $28,125 | |
| Total Cost Savings per year at an organizational level | $150,625 | |
Other Cost Savings
| Cost Savings from eliminating redundant tools | $4,500 | |
| Cost Savings from preventing overstaffing | $162,000 | |
| Total Cost Savings per year at an organization Level | $166,500 | |
Impact ROI
| Total Time Savings per year at an organizational level (hours) | 3,738 | |
| Total Cost Savings per year at an organization level | $317,125 | |
| Total Dollar Impact | $317,125 | |
| Workzone Investment | $21,600 | |
| Return On Investment (ROI) | 13.7 | |
Real Humans to Drive Adoption
Access unlimited training at no cost, get on a Zoom call with our support team in under 10 mins, get 1-1 PM coaching, go-live in 3 weeks—humans, not robots.
24+ Years of Helping Healthcare Teams Run Efficiently
"Workzone really walks the tightrope between a robust project management software that is simple enough for real-world use. My colleagues loved it from the get-go!"
Marcia Ciro
"Workzone has made my job so much better! We can now set realistic timelines and accurately track how much time we spend on different clients."
Courtney Johnson
"When I came in, we were doing about 1,000 projects a year. Last year we completed 1,948. That 1,000-project increase wouldn’t have been possible without Workzone."
Brian Humphreys
Ready To See Workzone In Action?
Simple project management software with real people ready to help you get started.
