12 Best Mavenlink Alternatives for Project Management in 2020 (Free and Paid)
There are no shortage of Mavenlink alternatives. Popular amoung enterprise teams, Mavenlink finds uses across professional service businesses such as marketing, advertising, public relations, architecture, engineering, IT services, management consulting, and education.
Some users report the tool feels almost like a more modern, more user-friendly version of Microsoft Project, with only slightly fewer bells and whistles.
But, Mavenlink isn’t the right choice for every team, and it may not be the best-suited tool for your needs. So, we’ve compiled a list of the top Mavenlink alternatives, with the pros and cons of each.
Why would you want a list of Mavenlink Alternatives?
Mavenlink markets itself as a work management solution. Not only does it tackle project management, but the tool also supports resource management, project accounting, team collaboration, and business intelligence.
But, as with many robust tools, Mavenlink can seem overly complex and come with a very steep learning curve for new users. Some companies report managing and using the tool has created more work for their project managers.
Here’s a list of Pros and Cons most people rank Mavenlink on:
- Supports detailed resource and task tracking
- Highly customizable on multiple data levels
- Includes detailed permissioning, which means enhanced security
- Comes with templates for tasks, checklists, schedules, budgets and more
- Outdated UI/UX and difficult to operate
- There is no “admin” user role so you cannot have one person manage the tool
- Sharing projects with team members is cumbersome
- The price is higher than many competitors
List of Mavenlink Alternatives
- MS Project
Top 12 Mavenlink Alternatives for Project Management
Based outside Philadelphia, Workzone has been a significant player in the project management world since 2002.
Pros: If you’re looking for a solution with a more user-friendly interface and higher adoption rates, then you should try Workzone. Your team will work smoothly and with less frustration than before. Designed to help manage projects more effectively, Workzone comes with unlimited support.
Here are some of the key benefits of using Workzone:
- Project dashboards provide teams with a portfolio view of all the projects
- Personalized to-do lists keep team members on track
- Unlimited Support and comprehensive onboarding ensures your team gets up to speed quickly
- Interactive Gantt Chart and Calendar views for more visual project tracking
- Customizable project intake forms and reports so you can adapt them to your business needs
- The ability to associate, share, and store documents by each project
- Permission levels are set by project or document so people see only what’s appropriate
- Admin roles so you can have an administrator manage the system
Cons: Some users have reported that the search functionality could be improved.
Review: “As an administrator, it has been essential for tracking work across departments and to manage timelines. Technical support has been excellent, and Workzone staff check-in from time to time to learn what else we may need to do our work better. The software is constantly improving based on feedback, so we know we are always getting the best product available.” -Source: Software Advice
MavenLink too complex? Workzone is the “just-right” solution perfect for most teams.
InMotionNow is a workflow management solution for creative and marketing teams.
Pros: Similar to Proofhub, inMotionNow’s biggest asset is for teams handling a lot of creative project documents. The tool integrates with Adobe CC so that proofs can be submitted and reviewed in a central location. All comments, mentions, and files related to a project can easily be stored in one place.
Cons: The user-interface is a bit clunky, and users may struggle to adopt the software. inMotionNow doesn’t offer the customization or advanced project management features offered by many other tools on this list.
Pricing: Only available upon request
Proofhub is a project planning software tool launched in 2011.
Pros: Proofhub has advanced markup and proofing capabilities, making it a great option for teams that create a lot of design or project documents. With Proofhub, you can proof and add comments on your creative work right inside your project management system.
Cons: Since its acquisition by Workfront, Proofhub is one of the more expensive options on this list. Some users also complain about the lack of integrations offered, and that the user interface needs to be improved.
Pricing: $45-$150/month for unlimited users
Bitrix24 feels like you combined a project to-do list with Salesforce. It combines project management tasks, a CRM, and a social intranet into one solution.
Pros: A big plus for Bitrix24 is its ability to keep all your conversations and company updates in one place, along with your projects. Bitrix24 also offers self-hosted and cloud-hosted versions, so you can choose the type of software best-suited for your company.
Cons: Each tier of Bitrix24 has specific limits for storage, email sending, invoicing, number of projects, and more. All of these separate limits can make it confusing to sort out which option is right for your team.
Pricing: Cloud-based software prices range from Free to $151.24/month for an annual subscription. On-premise software starts at $1370.80.
Clarizen is a robust work management solution for teams seeking a tool that does more than just project management.
Pros: Clarizen has features that you often don’t see included in a project management tool, including accounting and sales functions. It can help provide cross-department insights to determine risk, scope, size, and estimates of larger, company-wide projects.
Cons: Similar to Mavenlink, Clarizen is a robust enterprise-level tool that comes with a steep learning curve. It’s also one of the most expensive tools on the list and is lacking some more advanced project management features.
Pricing: Only available upon request
ProWorkFlow is a project management tool that was created by Julian Stone in 2002 and acquired by ProActive Software Limited in 2003.
Pros: ProWorkFlow is another software overflowing with just about every feature you can imagine. The tool’s biggest strength is its customizability. You can create different views for different types of employees, or specific views for individual employees.
Cons: ProWorkFlow can be intimidating for anyone setting it up because of the level of customization available. Reporting tools and templates are limited and the mobile app could use work.
7. Microsoft Project
Why is Microsoft Project on the list of Mavenlink alternatives? Well, Microsoft Project was the original project management software, of course. Even though it’s been around since 1984, it’s still popular today with many PMPs (Project Management Professionals) and enterprise companies that have formal PMOs (Project Management Offices.)
Pros: MS Project is a robust, enterprise-level tool with all the bells and whistles like resource management, Gantt charts, planning, and scheduling tools. Plus, it integrates well with other Microsoft programs like Excel and Outlook.
Cons: Due to the number of features it offers, and it’s outdated user-interface, MS Project has a very steep learning curve. If your team isn’t made up of PMPs, you probably need an administrator to manage the software. The tool also has limited integration options, and it doesn’t have mobile capability.
Pricing: $12.80 – $70.40/user/month for cloud-based solutions, and $769 – $1,719 for on-premise solutions, with project servers quoted individually.
Wrike is a project management software built around the concept of folders and nested folders to organize work.
Pros: Wrike has multiple project views and plenty of essential project features. It offers a lot of customization so that users can work and manage projects how they want.
Cons: Because of the level of customization, Wrike can be hard to learn and onboard new employees. Since the tool was originally a document sharing solution that transitioned to project management, it’s stuck with a hard-to-navigate folder system, which can make it hard to track projects.
Pricing: Free to $36.40/month/user; Enterprise plan quoted.
Workfront is another enterprise-level project management software. It’s designed to combine project management functionality with document collaboration, issue tracking, and portfolio management.
Pros: Workfront is perhaps the most full-featured alternative on this list. If you need a lot of advanced project management features, this could be the right solution for your team. It also provides a number of unique features such as advanced image markup.
Cons: This software has a high cost, and comes with mandatory support packages, which means additional costs. With the high volume of advanced features, Workfront is not very user-friendly. You will likely need a dedicated administrator to manage the tool and support users.
Pricing: Only available upon request
Similar to other Mavenlink alternatives, Smartsheet is marketed as a “work management tool.” It boasts an entire suite of tools to help manage your work beyond project management.
Pros: Smartsheet is designed to look and feel like a traditional spreadsheet. So, if you love spreadsheets but need something with more power and functionality, Smartsheet might be right for you. You can use it to combine classic MS Excel formulas with more traditional project management features like Critical Path.
Cons: Since Smartsheet mimics a spreadsheet, its interface is limited when it comes to effectively managing more complex projects. Project managers can create multiple “sheets” for different projects, but the sheets could go on forever with no limit! Then you’re stuck with the same problems when using Microsoft Excel.
Pricing: Individual plan for $14/month, Team plan for $15/user/month, Business plan for $25/user/month, Enterprise plan quoted
Workamajig is another popular option with creative teams and ad agencies.
Pros: Like Mavenlink and Clarizen, Workamajig is an “all-in-one” tool designed to do more than just project management. It has features not often found in PM solutions, including invoicing and financial tracking.
Cons: Suffering from being an “all-in-one” tool, project management almost feels secondary to financial functions. Workamajig doesn’t have many of the project management features offered by other tools on this list.
Pricing: Ranging from $50/month/user for up to five users to $32/month/user for over 100 users.
LiquidPlanner makes the list of Mavenlink alternatives because of its self-acclaimed “smarter project management” software.
Pros: LiquidPlanner uses a Gantt chart interface as its main project management view, so if you’re a fan of Gantt charts, you may like this tool. Its software is resource-driven and makes it easy to see the overall progress of your projects and tasks. The tool also includes built-in reporting and time tracking.
Cons: This software was designed for technical users, so onboarding may take a while if your team doesn’t have that background. Also, its onboarding plans cost extra. The tool’s Gantt chart view can make it difficult to see the project details.
Pricing: Starting at $45/user/month up to an Enterprise package
When choosing the best project management solution for your team, remember to consider not only the physical features but also the user-interface, training, and support.
A robust tool that your team can’t use could create more headaches and problems. To increase project success, you need a solution and provider that will work with your team and get them started on the right foot.
Does your team need powerful project management software that the whole team can use? Workzone may be just the ticket…