If you’ve managed a team that’s more that “me, myself, and I” you’d have noticed that many of us, even the best of project managers, spend quite a bit of time hunting and pecking for files, trying to figure out the latest version for document, or making sure that we don’t have multiple team members working on multiple versions of the same file.
All the file sharing and file management logistics can be quite painful. The conventional approach of uploading files to a local server (with no version control capability,) emailing documents back and forth, and tapping team members on the shoulder to make sure they know a document needs revision no longer cuts it in this brave new world of remote workforce.
Dropbox allows users to sync the files on their computers with its cloud storage so they can share and access documents from any device and anywhere with an Internet connection.
But if your needs go beyond simple file sharing, you’ll need something bigger than has the feature set to handle real collaboration and workflows. It’s lacking the enterprise features that a lot of bigger document management companies offer on the high end, or there are loads of top-notch free solutions. It may be time to think about a Dropbox alternative.
It’s now essential for everyone to have access to information anytime from anywhere and we need a more efficient solution.
A new breed of file management software comes to the rescue, not a minute too soon as a Dropbox alternative. They’re designed not only to enable teams to share all types of files and communicate efficiently to improve productivity but also to provide a centralized secure environment in which authorized team members can access files and data from anywhere around the world, 24/7.
If you’re looking for a Dropbox alternative, this is the place to start. Here’s our shortlist of the latest and greatest in file management software:
1. Google Drive
Google Drive allows you to store and share any kind of files and access them from any device and anywhere with an Internet connection.
Users can quickly invite others to view, download or collaborate on the files while setting access privilege for individuals.
Of course, it integrates seamlessly with other Google apps, including Gmail, Google Photos, Google Forms, Google Drawings, as well as Google Docs, Sheets, and Slides.
Pricing: Get started with their free plan that comes with 15 GB of storage space.
Probably the most famous Dropbox alternative, Box allows all your team’s files to be stored in the cloud so everyone on the team can access, edit, comment, and share them in real-time from any device.
Box makes it easy for administrators to maintain a central view of all content and users through a powerful admin console. It offers security features such as encryption key management, governance, and data residency that solves international residency requirement.
Pricing: Business plans start at $5 per user per month.
3. OneDrive For Business
Microsoft’s OneDrive is a web-based file sharing software for accessing and sharing files and photos on PC, Mac, Android, and iOS.
Business users can sync files from their PC or Mac and access them from any browser or mobile device. It allows for seamless collaboration on Microsoft Office 365 and offers data protection with advanced encryption, compliance and other security features. If your team already uses Microsoft Office 365, then this is a perfect Dropbox alternative.
Pricing: Business plans start at $5 per user per month.
Workzone is a comprehensive project management software with robust file storage, management, and sharing capabilities that goes beyond just a normal Dropbox alternative.
Besides the usual secure file sharing functions, such as a secure central document archive, Workzone also allows you to integrate file management and collaboration into the project management process.
Workzone’s Image Markup function allows users and clients to comment on the images right within the interface, so you can keep all the communications in one place. The Approval Workflow capability helps you track workflow while the File Versioning function keeps track of all the revisions.
5. Zoho Docs
Part of Zoho, a comprehensive operating platform for businesses, Zoho Docs allows you to store documents, images, spreadsheets, presentations, and even music, movies, and pictures on the cloud so you can access them anywhere with an Internet connection. The two-way sync capability enables you to work offline.
Zoho Docs allows you to set up admin control so you can rest assure that only the right personnel can have access to confidential information. Your team can collaborate real-time on the stored documents, and all the data is encrypted both during storage and in transit.
Pricing: You can sign up for free, and get started with 5GB of free storage. Standard plan starts at $5 pre user per month.
6. IBM ECM
Big Blue’s ECM (Enterprise Content Management) is more than a file storage, transfer or collaboration tool.
It’s designed to make your content “smarter” by allowing businesses to collaborating in the cloud, manage records, mitigate risk, capture documents, and improve employee productivity.
In particular, the IBM Content Manager OnDemand is a high volume enterprise archival & retrieval solution optimized for all documents of record including managing outgoing customer documents and internal reports.
eFileCabinet provides businesses with a secure web portal completed with compliance tools for instant file sharing.
It offers role-based permission so administrators can control access. A mobile app allows employees to share files on the go.
eFileCabinet integrates with other popular software to help increase productivity.
Pricing: Request for pricing
8. Document Locator
Document Locator is a document management system fully integrated into Microsoft Windows, Office, Outlook, and other well-known business applications.
Users can access a variety of document control tools, such as version control, notifications and approvals, scanning, security, workflow, and more – within a familiar Windows interface.
This software offers features such as document scanning, search and retrieve, document indexing, document workflow, eforms, email control, compliance, collaboration, and more.
FileHold, an enterprise-grade document management system, is designed for larger organizations with over 20 users and can be scaled to support thousands of users and millions of documents using Microsoft Service Oriented Architecture and the .NET framework.
The software offers features such as document workflow, document security, e-signatures, document scanning, version control, document search, as well as record archiving and disposition.
Pricing: Request quote
Slack helps teams keep their communication and files all in one place for easy collaboration.
Although Slack is known for helping teams communicate efficiently via “channels,” direct messages and voice or video calls, it also offers a drag-and-drop file upload and sharing interface so teams can share images, PDFs, documents, and spreadsheets. Team members can add comments and “star” them for later reference.
Slack integrates with many popular software, so you can get all your notifications directly within the Slack interface, all of them searchable in one central archive.
Pricing: Free to $12.50/user/month
PinPoint is a web-based solution that can be run on cloud or on-premise. It allows for easy access from anywhere and on any device. It can run on your server, or from their SaaS Cloud Compliant Data Center.
It offers features including drag-and-drop file upload, document check-in and check-out, document and record retention, workflow management, version control, search, merge and split files, full built-in CRM, annotation and markup, e-signature, automated batch filing, and MS Office integration.
Pricing: PinPoint’s basic plan starts at $12 per month for 5 users.
12. Content Central
Content Central is an all-in-one, browser-based document management system that provides access, speed, process automation, and security.
The software offers features that allow users to quickly locate document and information, perform quick actions with dashboard widgets, collaborate and securely share documents, automatically send notifications, set security permissions, automatically route and approve workflow, and perform audit with document history and versioning.
Pricing: Content Central offers a free trial, and plan costs $35 per user per month.
Samepage is an award-winning online software designed to provide a seamless collaborative environment for your team, consultants, customers, partners, and vendors. It combines files, tasks, calendars, maps, videos, and team conversation (chat) on one page while allowing team members to work together on documents real-time.
You can drag-and-drop your files onto Samepage’s interface or you can share files from other file-sharing platforms, such as Box, Dropbox, Google Drive, and One Drive.
Pricing: Samepage offers a free plan and a pro plan for $7 per member per month.
Noodle is a “social intranet” that connects employees, information, and resources in one secure location.
Users can use its applications to manage schedules, projects, teams, customers, and more.
Other features to improve productivity and collaboration include version control, file sharing, access control, instant messaging, and workflow management that speeds up approval, contributions, and reviews.
Pricing: Noodle offers a 30-day free trial, and plans start at $125 per month.
M-Files is an Enterprise Information Management solution that provides enterprise-level tools for managing and controlling business content.
It offers both cloud-based on on-premise solutions and puts an emphasis on security, privacy, and data protection.
The software, which integrates with Windows Explorer, is designed to improve workflow, increase information reuse, eliminate redundancy, provide secure control over content, and avoid conflicts and data loss.
Pricing: Request quote
Amium is a content collaboration platform designed for agencies, freelancers, and consultants. It offers dedicated chat rooms integrated with advanced file handling for team and client collaboration so you can keep track of conversations and file versions.
Amium’s features include automated file version tracking, native apps for desktop, web, and mobile, as well as integration with other tools and software.
Pricing: Free plan allows user to work on 2 projects at a time, while paid plan starts at $9 per user per month.
PandaDoc is a document platform designed specifically to help users close more business by accelerating the processes of managing and sharing organizational documents such as proposals, contracts, quotes, and HR documents.
Pricing: Free trial is available, and plans start at $19 per user per month.
Onehub offers granular control of data, role-based permissions and mobile access. It offers robust document management, sharing, and collaboration features such as massive preview options, enterprise-grade security with bank-level encryption, precise access permissions, activity tracker on all files, and messaging.
Pricing: Free trial is available, with plans starting at $29.95 per month.
UnForm is a platform-independent software that creates, delivers, stores, and retrieves graphically enhanced documents from ERP applications. As a complete, end-to-end document management solution, UnForm interfaces at the point of printing to produce documents in various formats for printing and electronic delivery.
With Unform, external documents, such as scanned invoices or signed delivery documents, can be imported into archive libraries for further workflow automation.
Pricing: Request Quote
Quip is designed to help improve teamwork by providing organizations with a centralized location for document sharing and collaboration.
It combines documents, spreadsheets, tasks, and chat in one easy-to-use interface for seamless collaboration with some more robust communication and editing capabilities than Dropbox.
Other features include secure mobile collaboration, integration with other popular software, offline desktop app, notification, and access control.
Pricing: Quip’s plan starts at $30 per month for a team of five.
21. Igloo Software
Igloo Software offers a variety of digital workplace solutions including file management and sharing for businesses of different sizes.
Users can upload and store their files within their “Igloo” and invite colleagues to review and edit the latest versions to simplify collaboration with its built-in version control.
Other document management features Igloo offers include document reservation, easy preview, and desktop access.
Pricing: Igloo’s plans start at $12 per user per month.
Filestack allows users to upload, transform, and deliver files from anywhere on the web, including Dropbox, Facebook, and more.
Its Content Delivery Network (CDN) allows for quick content upload and sharing of large files. The software offers features such as document conversions, audio transcoding, image tagging, cloud storage, image transformation, and content ingestion network – making it a perfect tool for businesses that need to upload and transfer a large number of files across the world frequently.
Pricing: Plans start at $49 per month.
23. Alfresco Content Services
Alfresco Content Services provides open, flexible, highly scalable Enterprise Content Management (ECM) capabilities.
It allows access and collaboration on files and data from anywhere, integrates content and process seamlessly, and helps simplify information governance so you can stay complainant to the latest security standards.
Pricing: Request Quote
Ready for a Dropbox Alternative?
What’s your favorite file management software? Different organizations have different priorities, and it’s important to select a software solution that meets your needs.
What’s your top priority when it comes to file sharing and management?
Does your team need a powerful project management tool that the whole team can use? Workzone may be just the ticket…