— PROJECT MANAGEMENT FOR HIGHER EDUCATION
Keep Campus Projects Moving. Without Tool Bloat.
24+ years helping Marketing, Enrollment, Advancement, IT, PMO, and cross-functional teams get more done across 2-year, 4-year, and multi-campus institutions.
Trusted by Top Universities & Colleges
Manage Work in One Simple Place
Projects
Requests
Approvals
Collaboration
Resources
Everything You Need To Keep Higher Ed Projects Moving.
From intake and planning to approvals, resources, and reporting, Workzone gives Higher Ed teams the tools to manage the entire project lifecycle in one easy-to-use place.
See projects, deadlines, owners, and priorities in one place. Give teams visibility into their own work while leadership can see progress across departments and initiatives.
Give faculty, staff, and campus stakeholders one place to submit requests. Capture the right information upfront and turn approved requests into actionable work.
Keep feedback, revisions, and approvals connected directly to the work. Let stakeholders review, comment, mark up, and approve without endless email chains.
See who’s overloaded, who has capacity, and where your team’s time is going. Balance competing priorities and make better use of limited resources.
Keep everyone working from the same plan, even when projects span multiple departments and campuses. Share responsibilities, deadlines, files, and updates without adding more status meetings.
Standardize repeat projects with your own custom project. Or use our 200+ pre-scoped Higher Ed templates across Marketing, Admissions & Enrollment, Academic Affairs, Student Affairs, Alumni Relations, Advancement, and IT.
Give teams, department, and institutional leaders the visibility they need. See what’s on track, what’s falling behind, and where attention is needed without building reports by hand.
Connect Workzone with the tools your teams already use, be it Slack, Teams, Sharepoint, or 10,000+ other tools. Keep project execution centralized without forcing departments to replace the rest of their technology stack.
Every team gets unlimited 1:1 training and US-based support from real people. No bots. Under 10 minute wait time.
Workflows for Every Higher Ed Team
Power Your Campus Marketing
Workzone helps higher-ed marketing teams streamline campaigns, ensure brand consistency, and engage prospects and alumni—boosting enrollment and fundraising through data-driven collaboration.
50+ Marketing Templates
- Undergraduate Recruitment Campaign
- University Rebranding Initiative
- Class Reunion Event Planning
- Faculty & Staff Newsletter
- Commencement Ceremony Planning
Automate Admissions, Maximize Enrollment
Workzone automates event planning, application tracking, and targeted communications—helping Admissions & Enrollment teams boost efficiency and yield.
25+ Admissions & Enrollments Templates
- Open House Planning
- Transfer Student Recruitment
- Admissions Cycle Management
- Waitlist Management Strategy
- Virtual Campus Tour Development
Streamline Course Design, Scheduling & Accreditation
Workzone centralizes and automates Academic Affairs tasks—from curriculum design and course scheduling to faculty onboarding and accreditation reporting—for faster, compliant program delivery.
20+ Academic Affairs Templates
- Curriculum Development & Revision
- Course Scheduling & Timetable
- Faculty Recruitment & Onboarding
- Student Outcomes Assessment
- Academic Policy Review
Streamline Student Affairs, Elevate Campus Experience
Workzone centralizes Student Affairs program planning, automates event and engagement workflows, and tracks participation—helping teams enhance student life, wellness, and community impact.
25+ Student Affairs Templates
- Student Orientation Program
- Campus Event Planning
- Student Crisis Response
- Peer Mentoring Program
- Student Satisfaction Survey
Centralize Alumni Programs for Maximum Impact
Workzone streamlines event planning, communications, volunteer programs, and alumni data management—boosting engagement, giving, and lifelong community connections.
25+ Alumni Templates
- Alumni Engagement Strategy & Plan Development
- Alumni Events Planning & Execution
- Alumni Volunteer Program Development
- Alumni Class Reunion Program
- Alumni Communications Calendar
Automate Fundraising, Amplify Impact
Workzone automates campaign planning, donor pipeline management, stewardship workflows, and impact reporting—helping Advancement teams boost fundraising effectiveness and deepen donor engagement.
20+ Advancement Templates
- Annual Giving Program
- Alumni Engagement Strategy
- Fundraising Event Planning
- Donor Pipeline Management
- Giving Day Campaign
Unified IT Workflows for Faster Support & Compliance
Workzone centralizes and automates IT & Systems workflows—managing service tickets, user access, patching, asset and license tracking, and integrations—to improve efficiency, security, and compliance.
20+ IT & Systems Templates
- Classroom & AV Tech Support
- IT Service Desk Optimization
- Cybersecurity Incident Response
- LMS Upgrade or Migration
- Disaster Recovery Planning
On-Time, On-Budget: PMO Automation for Higher Ed
Workzone centralizes PMO workflows—automating project intake, resource planning, milestone tracking, and risk reporting—so higher-ed PMOs deliver initiatives like program launches, system implementations, and campus projects on time and on budget.
20+ PMO Templates
- Project Intake & Prioritization Process
- Institutional Strategic Plan Implementation
- New Program/Service Launch
- Enterprise System Implementation
- Capital Project Coordination
Proof of Impact:
What Transformation Looks Like
70% More Projects Delivered. Same Team.
TSTC increased completed projects 70% year over year without increasing team size, while managing more than 4,000 projects annually.
95%+ of Projects on Track For Timely Completion.
The University of Wisconsin kept 95% of projects on track for on-time completion with clearer visibility into projects, ownership, and deadlines.
Upto 100% Automation of Recurrring Workflows.
University of Mary builds ~100% of its project plans from recurring templates thereby eliminating the need to reinvent the wheel.
One Source of Truth Across The Institution.
Purdue University brought distributed work into one system across 11 departments and 92 counties and campuses.
Use Data to Make the Case for More Resources.
University of Missouri - Kansas City uses workload data to demonstrate capacity needs and support requests for additional headcount.
400+ Requests Managed In Parallel.
Kansas State University manages 400+ active requests simultaneously while saving at least hour per request.
ROI for a 55-Person 4-year University Team
50
Total of
team members
05
Total of
managers
$70k
Average salary of team member
$100k
Average salary of manager
Time & Cost Savings from Eliminating Manual Efforts
| Time Savings by Team Members per year (hours) | 3,833 | |
| Time Savings by Managers per year (hours) | 863 | |
| Total Time Savings per year at an organizational level (hours) | 4,696 | |
| Cost Savings by Team Members per year | $145,833 | |
| Cost Savings by Managers per year | $46,875 | |
| Total Cost Savings per year at an organizational level | $192,708 | |
Other Cost Savings
| Cost Savings from eliminating redundant tools | $5,500 | |
| Cost Savings from preventing overstaffing | $200,000 | |
| Total Cost Savings per year at an organization Level | $205,500 | |
Impact ROI
| Total Time Savings per year at an organizational level (hours) | 4,696 | |
| Total Cost Savings per year at an organization level | $398,208 | |
| Total Dollar Impact | $398,208 | |
| Workzone Investment | $26,400 | |
| Return On Investment (ROI) | 14.1 | |
Real Humans to Drive Adoption
Access unlimited training at no cost, get on a Zoom call with our support team in under 10 mins, get 1-1 PM coaching, go-live in 3 weeks—humans, not robots.
24+ Years of Helping Universities & College Teams Run Efficiently
"Since I work for the Communication and Creative Services department for a college with 10 campuses, Workzone makes it possible to keep track of all our projects. Thanks to this software, we can have multiple users across the state work on projects easily with each other."
Melani Zuniga
"It's strange to love software because of the customer service, but Workzone's responsive, witty team made deploying this robust program with 30+ reluctant creatives successful."
Keri Lewis
"I probably researched over 50 different solutions. There were a lot of solutions out there. Wrike or Smartsheet got really expensive with too many bells and whistles. And you couldn’t report with Basecamp or Trello."
Gina Price
"In one fell swoop, Workzone allows us to see the big picture of everything that is going on."
Susan Esters
Ready To See Workzone In Action?
Simple project management software with real people ready to help you get started.
