Efficiency is the name of the game in today’s ultra-competitive marketplace. Yet as entrepreneurs and CEOs struggle to keep the ship afloat and the business thriving, thought is seldom given to upgrading the software infrastructure of a company. When every nickel and dime counts, objections inevitably arise when someone suggests it’s time to revamp the computer systems or purchase all-new.
However, failing to make the leap to cloud-based, collaborative online document management software can end up costing your company far more in the long run. Here are the six primary ways online collaboration software can make your organization more productive and profitable.
1.) Eliminating Downtime — While local document applications can be prone to crashing and failing inexplicably, cloud-based software is always live and accessible.
The best project and document management companies offer extremely reliable servers with fast connections so you’ll always have your files. And since modern vendors sell the software as part of a service package, their staff will be on hand to serve in case something goes wrong.
2.) Seamless Backup — It can be a horrifying experience to accidentally delete an important progress report or project data sheet. But with online document management, the burden of backup is taken off the end users as redundant, offsite backups occur constantly and without any input from workers.
3.) Simultaneous Collaboration — The bane of any productive company is a group of users sitting around waiting for an important file or two to be sent back over to them. With online collaboration software, this hangup is virtually eliminated as users can work together editing or creating documents in real time.
4.) Access from Anywhere — Files accidentally left at home or at the corporate office can cause major delays in getting accurate information in the hands of key marketing and sales staff. Online document software reduces the potential for costly delays by allowing mobile sales forces to instantly view and edit files and projects on the go.
5.) Instant Archiving — Though the fast-paced business world often demands that companies have records stretching back far past what even the best staff can keep track of, local file storage systems have not evolved to meet this need. But online collaborative document software has flipped the storage paradigm on its head by automatically saving and archiving files for easy indexing and retrieval even years into the future.
6.) Reduced IT Costs — Local applications often experience a high frequency of glitches due to differing end user configurations, whether it’s multiple versions of software packages, personal software a user has installed, or entirely different OSes being used throughout the organization. With cloud-based project management software, one totally up-to-date web app is in use across the whole company, accessible with any modern web browser. There’s no providing costly IT support to dozens or even hundreds of employees with their own local settings to speak of.
It’s clear that the relatively low cost of upgrading to online collaborative software is well worth it in the long run as you take steps to grow your company’s productivity and efficiency.
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