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[Infographic] A Guide to Meeting Room Layouts

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People spend A LOT of time in meetings and going to conferences.

The average office worker spends 16 hours a week in some sort of meeting. With people’s attention spans getting shorter and shorter, it is vital that a room is properly setup for a meeting.

Many factors influence your decision the layout of your next conference or executive meeting:

  • Goals of the meeting/conference
  • Number of attendees
  • Size and shape of the room
  • Individual workspace requirements (power strips, desks, etc)
  • Whether or not there is a focal point (speaker, video, screen)
  • Collaboration between attendees (or not!)
  • Break down/Setup time requirements
  • Food serving, buffet, or light refreshment offerings

The wrong layout can have a devastating effect on attention spans, participation, and value gained by the attendees.

But the right layout can reap great rewards! Treat the choice of layout with as much importance as the venue itself and it will pay dividends.


Need to visualize the layouts or a few more ideas to spark a better meeting room layouts?

a guide to meeting room layouts infographic


  • Pros: Participants can see the presenter and accommodates large groups in less space
  • Con: Not much interaction between attendees


  • Pros: Plenty of work space for each attendee and it encourages interaction
  • Cons: Doesn’t work well for large groups and you will probably have to keep chatty people separated!

Banquet Rounds

  • Pros: Ideal for focused, small group activities because of its intimate, close quarters setup
  • Cons: Little interaction between tables and if there is a presenter, many people will have their back to them


  • Pro: Good for presentations where reading or writing is not required
  • Con: Large groups will need higher elevations (which requires a much larger room)

Board Room

  • Pros: Best suited for small to medium group discussion, interaction is high with large working spaces
  • Cons: Larger groups will need a huge table which decreases attendee interaction


  • Pro: Without a “head of the table”, the Square layout keeps everyone on the same level
  • Cons: Audio/Visual presentations do not have a focal point and if there is a presenter, they won’t be as central as other layouts

Which layout is best for your next meeting?

steve pogue workzoneSteve Pogue is the Marketing Operations Manager at Workzone. He writes about project management tips and the buying process. When not at Workzone, you can find him playing vintage base ball or playing with his daughter.

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01b - Multi-step test

Step 1 of 4

  • How many people will use Workzone?

  • (Workzone is ideal for teams with 5 or more users)