Enable/Disable Comments And Approvals

By default, the document comments and approvals modules are enabled in Workzone. However, in certain situations, Workzone’s Documents is used exclusively as a means to organize and share the latest versions of files, without any need for commenting among users. For these situations, you can disable the Comments and Approvals function by workspace.

This will also benefit organizations that have a need to share a common set of documents with external parties, where anonymity is important. By turning off comments, individuals from different companies (contractors, resellers, vendors, etc.) can all be given the “Reviewer” role within a single workspace, without being able to see each other.

Because of the interconnections between the Comments and Approvals features, you must disable or enable them in tandem. Choose a workspace from the drop-down list at the top of the screen. Click on the Settings link at the top of the screen. On the left menu, click Settings – This Workspace and then Features to display. To disable Document Comments and Approvals for the selected workspace, uncheck the box next to Comments & Approvals. To enable Document Comments and Approvals for this workspace, check the checkbox.

By default, the Approvals Dashboard will not be visible to Reviewers from the left menu in Documents. To allow Reviewers to view the Approvals Dashboard, click the checkbox under the Reviewer column in the row for Approvals Dashboard.

Disabling the Comments & Approvals functions does not delete the content associated with these features, it merely hides it. If you enable them again later, previous entries will be restored.