Add Event To Calendar

Click on a workspace name from the drop-down list at the top of the screen. Select the Calendar link at the top of the screen. The calendar opens to the monthly view. Click the Add Event button below the Month link at the top left of the calendar to open the Add Event window. [You can also access the Add Event window by clicking in a blank area in the monthly calendar or a blank time slot on the weekly or daily views of the calendar.]

Enter the event title and description. Select the start and end date and time, as well as the category of the event (if any). Check the All-day event box to create an event or milestone associated with a certain day, but without specifying a start or end time.

You can also create a recurring calendar event by selecting the Repeats drop-down box and selecting weekly, monthly or yearly.

There will be a checkbox that allows you to SEND E-MAIL LINK to other users. To send an immediate notification or a reminder prior to the event, keep this box checked (you will specify the details on the following page). Click Continue. If you have selected to send notifications of reminders, a new window will open.

Select the recipients that you want to receive an email notification or reminder for the calendar event (the same recipients will receive each, if selected). Next, if you wish to send a notification immediately, click the checkbox next to Send notification now in the Select notifications to be sent section. The default text for the notification message will appear. You can edit this text if you wish. WorkZone automatically sends a blind copy of the e-mail message to you.

If you would like to have an email reminder sent at a specified time prior to the event, click the checkbox next to Send reminder which appears below the email notification text. From the drop-down menu, choose the time prior to the event you would like the reminder sent.

Click Save Changes.