The Usage Summary report shows a numerical summary of activity by user for a given time period. The Usage Summary report can only be accessed by Administrators and Managers. You have the option of choosing activity for the past 7 days (default), 30 days, 90 days or one year.
For each user, for the specified period, the report shows the number of log-ins, most recent log-in date, number of documents uploaded and downloaded, and the number of task activities (defined as the number of new tasks created plus modifications to existing tasks).
The Activity Logs report allows you to track the history of WorkZone activity by all users.
Entries to Logs & Reports are made automatically. Each entry in the log is an event, and each event has a category. Here is a sampling of event categories for which entries are made:
- Logged In
- Logged Out
- Create folder
- Modify folder
- Delete folder
- Modify document
- Delete document
For each of these actions, an event is added to the log for that workspace. The report includes the user name, the date and time of the activity, the category, description of the event, and IP address.
Pick a date range, enter a document, user name or event description. Click Search Logs.
By default, results will show the most recent entries at the top. Change the sort order by clicking the SORT BY drop-down menu at the top right of the results list.
The Storage report, accessible only by Administrators, shows your organization’s document storage on WorkZone and the number of documents in WorkZone by workspace. This report exists only for ALL WORKSPACES.