Workzone is trusted by

cloud based project management - customers

more customers …

What is cloud-based software?

comp_img1

Cloud software uses shared computers and software hosted on the internet to communicate with locally-based web browsers or proprietary apps. Cloud software is used in place of software hosted and maintained on local computers, offering significant advantages in speed of implementation and reduced maintenance costs.

Many project management software solutions have gone to the “cloud”, making it easy for any user with the Internet to access their applications and work, with only a web browser or app.

Choosing the Right Cloud Project Management Software Can Be Overwhelming

There are so many project management software options that it can be difficult to choose (or even review them all). Start first by deciding whether you need to have the software running on your own servers or whether you can leverage the strong push to managing projects in the cloud.

At last look, Project-Management.com had over 300 tools to evaluate and Software Advice had over 190! Here are a few points to consider to help guide you:

dashboard

Features

What are your main project management needs? Entry level tools (like Basecamp, Asana and Trello) can be great at managing simple projects with small lists of tasks. More robust tools (like WorkZone) are better suited for tracking more detailed projects (with subtasks and task interdependencies) and for providing greater visibility and workload management across large volumes of projects.

Guidance: Pick the right level of tool based on what you need. Do you need a bicycle or a car to get where you need to go?

dashboard

Ease of Use

How experienced/technical is your team? The most robust tools (like Microsoft Project) require significant technical training and experience. Other tools, like Basecamp and WorkZone, focus more on usability to allow for easier onboarding for more diverse teams.

Guidance: Usability is often sacrificed as features are added. Make sure the tool’s ease of use is appropriate for your team’s skill set.

dashboard

Budget

How much is your problem worth? Be prepared for a wide range of pricing options (and pricing structures – per month, per user, per site). Project management tools range from free to upwards of $100/user/month. Also make sure to look for hidden costs, like charges for support calls and charges for template creation.

Guidance: You get what you pay for. Higher-priced tools typically do more than less expensive tools. Buy only as much capability as you need.

to-do

Support

What level of support does your team need? Most companies offer free online resources like videos, user guides, and webinars so their customers can learn and diagnose problems on their own. For personal support, some still operate via slow and unresponsive email ticketing systems. Some companies will even charge per support inquiry! Other companies (like WorkZone) assign a dedicated Customer Success Manager to onboard, train, and make your team successful from Day 1.

Guidance: Make sure you get the support your team needs to be successful. The best features won’t matter if your team doesn’t use them effectively. Partner with a company that provides the “safety net” you and your team need to reach your goals.

alert

Security

All companies require different levels of security so be sure to ask about strength of passwords, single sign-on (SSO), and encryption levels within the tool. If you are working with external clients, they will appreciate knowing that you have checked that the tool is secure for their information as well.

Guidance: Your IT department will be glad you asked about security before it gets to them.

paper

Integration

Integration is one of those features where we often see a disconnect between what a team needs to be successful versus what boxes the team is checking off as the team researches. In our experience, most companies need a stand alone solution to increase their productivity but only a handful of companies really need integrations to invoicing programs, CRM systems, or Facebook.

Guidance:Zero in on what you need to be successful. Many integrations add complexity to setup and ongoing administration.

paper

Uptime

One of the biggest attractions to SaaS project management solutions is the ability to sign in from anywhere to get your work done. You need the tool to be reliable so be sure to ask about uptime because you need the tool up and running!

Guidance: If the vendor seems shaky on answering whether or not their tool is available 99.99% of the time, you should probably move on.

paper

Upgrades

A tool should be upgraded at least a few times a year with meaningful upgrades to speed, usability, and features that are driven to help you succeed managing projects.

Guidance: Ask about the last few updates on the tool and how they alert users to improvements. You should be informed about each upgrade and how it is designed to help you succeed.

Benefits of cloud based project management software

accessible anywhere
Accessible Anywhere

Work wherever you have the internet. For organizations that have remote workforces, the ability to access their work remotely is invaluable.

lower costs
Lower Costs

Though cloud software is usually paid monthly, the setup and licensing costs are generally lower. When you factor in maintenance advantages, you could end up saving a bundle.

hh_img
Easier Training

Getting new workers acquainted with your plans and projections is far easier when you can get them plugged in with a new login right away, rather than having to fiddle with settings and installations on different machines.

hh_img
Hassle Free Maintenance

While you might think an infrastructure hosted across many servers would be more susceptible to troubleshooting headaches, the best project management software handles all upkeep for you.

Watch how simple and easy-to-use WorkZone is for your team:

GET DEMO & PRICING

WorkZone was designed for power and simplicity.

It’s the careful choice of features, balanced with ease of use. Bloated project management systems like Microsoft Project, are too complicated, with hundreds of little-used capabilities that get in the way of the handful that are really important. Lightweight cloud-based project management tools like Basecamp offer task based tracking but often aren’t powerful enough for bigger organizations.
gears_icon

I did sign up for a few web-based project management trials but everyone had one or two features missing that we had to have. I tried WorkZone. It was intuitive and logical in its structure and was easy to use.”

— Dave Hook

WorkZone is a web-based, modern solution.

hh_img

“WorkZone is web-based so staff can access it anywhere. E-mailed ‘to do’ lists help people see what they need to be working on now as well as what they have coming up. Project Managers can easily see if their projects are on track, at-risk or in danger of not being completed on time.”

-Kristen Walcheski, Northeast Michigan Community Service Agency

GET DEMO & PRICING

WorkZone helps teams run smoothly and effectively.
dashboard

Better Organization

From getting everyone on the same page to keeping documents stored in one place online, WorkZone gives teams a reliable and consistent method of organization.

to-do

More Productive Meetings (or even eliminate them!)

WorkZone gives managers complete visibility to all their active projects. Meetings naturally become more productive because the discussion shifts from status updates to more strategic conversations about hurdles to overcome or how the team can add more projects to their plate.

alert

Improved Communication and Collaboration

WorkZone consolidates communication into one centralized location online. Gone are the days of using your inbox as the location for all project files, comments, and updates. By getting comments out of the inbox, project managers and other team members have one spot to reference for updates or questions.

paper

Monitor Progress and Identify Issues Early

Project management software is essential to tracking tasks, as a manager can easily check on the status of assignment at any time. WorkZone allows a manager to get the big picture view to all open activities and the ability to look down the line to anticipate problems.

Share files securely in the cloud.

success-m
Share files securely with only people who need to view/edit the file. Send email alerts of updated files, comments or approvals. Drag and drop files right from your desktop into WorkZone. Files are organized in a central location with revisions and comments. No more emailing attachments back and forth.

“I like storing all of our project documents within the project and being able to look at the entire trail of the project at a glance. The new system significantly improves our organization of job data and status.”

-Rachel Farrell, Weyerhaeuser

GET DEMO & PRICING

Centralized document management keeps teams organized.

What makes centralized document management so valuable for a busy marketing team?

No more emailing attachments back and forth
– Keep v1, v2, v3, etc. off your hard drive
Control who views/edits documents
– All comments organized by project, task, or file
gears_icon
WorkZone includes powerful and secure document management software (similar to Microsoft Sharepoint, but much easier and cloud-based). Send email links to alert team members of new documents needing review. Use WorkZone’s simple approval workflow to get signoff on documents before you move forward.

“Without WorkZone, I don’t know how we’d stay on top of our rapid-pace workload, and the many deliverables we’re responsible for producing without missing something.”

-Maria Harmer, True Sense

Task dependencies notify the next person responsible.

In most projects, certain tasks cannot begin until other tasks are completed. As projects become more complex and involve more people, the ability to link tasks and alert the next responsible party becomes an essential feature for project managers. The need for task dependencies is one of the classic signs that a team needs a robust project management solution.
task dependencies

Expedite creative review and approvals workflow.

Request approvals on files or webpages. WorkZone automatically emails an approval request to the appropriate parties, tracks and records responses, and alerts overdue approvals helping keep the project on time. An approvals dashboard shows you where everything stands.
gears_icon

WorkZone formed the backbone of the intake process restructuring by providing a reliable platform for the organization and presentation of documents, and the automation of the review and approval process.”

-Bill Gast, Mangos

Every Customer has a dedicated Success Manager

success-m
You get a dedicated Customer Success Manager who provides one-on-one training and support for all users—including you, your team, your bosses and your clients. Anytime you or your team has a question, simply give us a call at 610-275-9861 and speak with your Success Manager within seconds.

“The Customer Success team is phenomenal. The software can be the best in the world; however, it’s the support team that can make it or break it… WorkZone has exceeded my expectations.”

-Sherri MacCheyne, University of North Carolina Greensboro

GET DEMO & PRICING

See all projects at once.
Many project management solutions do not give you the big picture view that you need to monitor project statuses across departments, clients, or campaigns. With an all status view at your fingertips within WorkZone, managers can quickly report project status to upper management or prep for last minute meetings easily.
see all projects at once
to-do list
Keep everyone focused on their work.
A major difference between WorkZone and many other tools is how individuals get their work assigned to them. WorkZone provides daily to-do lists via email or a dashboard designed to keep the team working and keep their manager out of the weeds. Many tools not allow for a to-do list, leaving the project manager to dole out daily work.
Identify items at risk.
See what tasks are on track or falling behind with status alerts. Late tasks are highlighted and can trigger automatic email alerts. Projects and phases slipping behind schedule are flagged with colorful caution symbols.
see all projects at once

More about WorkZone and Cloud-Based Project Management

Today’s major technological paradigm shift is emerging in the form of cloud-based software solutions. When computers were still in their infancy, large, inefficient mainframes processed most computation requests, and information was doled out on printouts or sent to individual “dumb” terminals. But as time advanced and technology grew cheaper, more powerful, and smaller, the processing workload was distributed to each PC across a network. A relatively small PC in 2005 could process many times more information in a much shorter time frame than even the most powerful supercomputers decades before, so it only made sense to transfer the workload over.

Moving into the 2010s, mobile computing was moving to the forefront of consumer technology. While the phones, notebook, and tablets were still growing ever faster, putting the power of a PC in the palm of a user’s hand, concerns such as battery life, heat, and data accessibility gave rise to a greater focus on cloud-based software once again. Newer companies like Dropbox along with old players like Microsoft began to offer cloud-based services for data storage and sharing, allowing users to access their files across a whole host of devices. Technology had come full circle, from an emphasis on the mainframe, to an emphasis on the local machine and back again.

WorkZone was developed out of a need 15 years ago for a project management tool in the cloud. WorkZone remains one of the most mature, battle-tested web-based project management tools on the market. WorkZone is particularly helpful in managing multiple projects, using our cross-projects dashboard, which shows project status at a glance.

There are many other project management reports, which can help project managers with project scheduling and resource allocation. Other reports help individuals with simple task management and time tracking, making WorkZone a great cloud-based project management software solution for diverse teams of technical and non-technical users and those with/without project management experience.

WorkZone also provides cloud-based, secure document management and collaboration tools that can be used to facilitate document review and approvals. Training is provided to get your team up and running quickly, and free ongoing support is just a phone call away. Contact us to find out how WorkZone online project management software can help you manage your projects more effectively.

Still have questions about WorkZone as a cloud-based project management tool?

Call: 610-275-9861
Email: sales@workzone.com

GET DEMO & PRICING