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“Why didn’t we do this sooner? It’s a question I often hear from our team regarding how much Workzone has improved our creative process.”

The creative team provides strategic communications and marketing leadership for all three of Kansas State University’s campuses. Services include marketing, design, photography, Web, engineering, video, social media, news and editorial. With a newly-integrated division and rapid growth, creative services realized that they needed a robust tool to track and share their work and provide the best possible quality and service to clients.

As a group they serve more than 100 colleges, departments, units and other university clients, ranging from Admissions to Engineering to the Office of Student Life. With more than 300 active projects in the pipeline, they needed to improve our entire process from the initial creative brief, to tracking work underway, to sharing creative files for review and approval.

According to Steve Logback, the Assistant Vice President of Communications and Marketing, Workzone tracked more than 1,200 projects in the first months of usage, saving at least one hour per project.

Their intake process used to consist of phone calls, emails and campus meetings. Now, they throw them all into Workzone.

“Invariably, those requests would sometimes get ‘lost’ in the system. Now, they are all captured in Workzone,” Logback said.

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Workzone has also improved the team’s visibility and has helped them organize and focus on the most important work first. The team’s stress level is lower, even though they have more demand on their services. Because they can see what each team member is assigned to do in Workzone, they can quickly move work around to stay ahead of their deadlines.

More Success Stories

“We rely on Workzone every day for managing all of our projects.
We would be lost without it.”

Susan Esters, Marketing Manager for the Division of Extended Learning & Outreach at Western Kentucky University

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01b - Multi-step test

Step 1 of 4

25%
  • How many people will use Workzone?

  • (Workzone is ideal for teams with 5 or more users)